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Payroll Specialist


Listing Summary


The Payroll Specialist is responsible for bi-weekly processing of payroll earnings and deductions and other tasks related to the Macon-Bibb County payroll system.

Essential Duties and Responsibilities

  • Sets up and reviews biweekly time and attendance process using computerized payroll system and assists with the processing of ACH payments.
  • Reviews temporary payroll adjustment forms for validity and accuracy.
  • Checks time entry for accuracy in NWS.
  • Reviews vacation and sick leave accrual records for accuracy.
  • Conducts periodic accrual audits to ensure integrity of records and to correct errors.
  • Assists departments with payroll questions and advises departments on proper means of completing time entry into the payroll system.
  • Prepares periodic reports, including quarterly Unemployment Compensation report to the Georgia DOL, reporting to child support offices, and termination reporting to all court-ordered agencies (child support enforcement, tax revenue agencies, Chapter 13 Trustee).
  • Researches and interprets laws associated with benefits, taxes, and other pertinent regulations.
  • Assists in procession W-2's and 1099R's.
  • Processes monthly pension payments.
  • Processes manual checks for annual leave or as needed.

Education, Training and Experience

The Payroll Specialist should possess, at a minimum, a high school diploma or equivalent, with five (5) years of experience with payroll duties; or any equivalent combination of education and experiences which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

Knowledge, Skills, and Abilities

  • Knowledge of federal and state Laws and regulations related to payroll.
  • Knowledge of local government organization and administration.
  • Knowledge of garnishments, and wage earner, which are subject to payroll deductions.
  • Knowledge of practices, principles, laws, and regulations applied to automated payroll administration.
  • Ability to resolve problems in a timely, efficient, and effective manner.
  • Proficiency with the use of computers, including Microsoft Office programs.
  • Knowledge of methods and techniques of research, statistical analysis, and report preparation.
  • Ability to plan, coordinate, and organize work; set priorities and meet critical deadlines.
  • Ability to keep records and files applicable to payroll administration and to perform mathematical calculations related to same.
  • Ability to communicate effectively both orally and in writing.

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