Job Status: Full-Time
Rate of Pay: $84,861.85 - $142,567.91
Status: Until Filled
The purpose of this classification is to plan, direct, and oversee the programs, services, staff, and resources of the City Hall department. Establishes department work plans, goals, and objectives; provides direction and guidance to subordinate staff; oversees the allocation of department budgets and resources; monitors department operations; evaluates department performance.
ESSENTIAL JOB FUNCTIONS
- Establishes strategic plans, goals, and objectives for the department; ensures the department’s strategic plans support the broad City mission, goals, and objectives; provides direction and oversight to subordinate managers regarding individual division work plans; ensures the divisions work together to maximize department performance and the use of resources; serves as a member of the Executive Management team, providing input to the City Manager and Council regarding scale strategic decisions.
- Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; conducts staff meetings; confers with assigned staff, assists with complex/problem situations, and provides technical expertise.
- Develops benchmarks and performance measures for the department; monitors and evaluates the programs, services, and operations provided by the department; identifies performance shortcomings and accomplishments. Identifies and directs the implementation of changes in work plans, priorities, resource allocation, policies, and procedures as needed to improve department work products and performance. Ensures all department programs, operations, and services comply with applicable City, state, and federal regulations, statutes, ordinances and policies, and that the department is meeting the needs of the City and community.
- Supervises assigned staff; performs a variety of administrative duties associated with supervising staff, to include hiring, assigning work, providing guidance and direction, evaluating performance, and taking disciplinary action as necessary; provides ongoing training opportunities.
- Directs the allocation of department financial resources; develops annual operating and capital expenditure budgets for the department; oversees and provides guidance to subordinate managers regarding the development of individual division budgets and their incorporation into the department-wide budget; directs the allocation and expenditures of the approved department budget; reviews and submits budget amendments as necessary; analyzes trends and forecast revenues.
- Oversees property tax and sanitation fee collections and business license processing; approves payment of all purchase orders and other forms of disbursement in accordance with budget parameters set by the governing body; manages and monitors cash flows to ensure adequate liquidity; opens, closes, or modifies bank accounts as needed and invests funds as directed; maintains positive relationships with respective financial institutions; transmits or causes to be transmitted ACH files for payroll on a weekly basis and wire transfers as needed.
- Coordinates the department activities with other departments, external agencies, consultants and contractors, and the public; establishes and maintains work relationships which are collaborative, responsive, and effective.
- Reviews contracts; prepares Requests for Proposals and analyzes responses.
- Consults with City Manager, City Commissioners, elected officials, and other officials to review department operations/activities, review/resolve problems, receive advice/direction, and provide recommendations; approves all executive summaries, budget amendments, and other documents being submitted and/or presented to the City Council; provides activity and status reports, updates, study findings, and recommendations to the Council regarding department operations, programs, and services; provides guidance and advice regarding the functions of the department, programs, and related issues; drafts new legislation and/or City ordinances as appropriate.
- Serves on various City, community, and inter-agency boards and committees as applicable to departmental objectives; confers with key supervisory staff regularly to identify progress on tasks, problems, and resource issues; meets with associations; meets with citizens and development industry to resolve issues; provides technical assistance and/or input relative to the department’s position regarding matters at hand.
- Represents the City to state and federal officials, local businesses, community organizations, citizen groups, the media, and the general public; provides information regarding departmental project, operations, and services; obtains information regarding the department’s performance, community interests in City administrative functions, etc.; responds to inquiries, concerns, and/or complaints that cannot be resolved by subordinate managers.
- Ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations.
- Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
- Develops and edits correspondence and reports pertaining to department plans and operations; performs duties as plan administrator for retirement plans maintained by the City; coordinates with the Plan Recordkeeper/Custodian to ensure accurate accounting of employee records and employer contributions; attends quarterly meetings of the Plan Administrative Committee to review investment performance results.
- Performs the duties of subordinate personnel as appropriate and necessary.
- Attends Safety Committee meetings on a recurring basis and City Council and other meetings as needed; provides reports as requested.
- Performs other related duties as required.
Education and Experience:
Requires a Bachelor’s degree in Business or Public Administration a related field; and nine (9) years of related experience planning and managing finance, budget, and personnel programs, resources, and operations, or equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
- Ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies, and/or methods to meet unique or unusual conditions within the context of existing organizational theories and management principles.
- Ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction.
- Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Ability to utilize consulting and advisory data and information, as well as reference, descriptive, and/or design data and information as applicable.
- Ability to perform addition, subtraction, multiplication, and department; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.
- Ability to apply principles of logical or synthesis functions; ability to deal with several concrete and abstract variables; ability to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
- Ability to exercise judgment, decisiveness, and creativity in critical and/or unexpected situations involving moderate risk to the organization.
The work is sedentary which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
- Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
- Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
- Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Work is performed without exposure to adverse environmental condition.