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TOWN CLERK AND FINANCE CLERK
GENERAL NATURE OF WORK
This is a highly responsible administrative work in the maintenance of records and documents for the Town Council, in the management of all town funds. This individual is responsible for the comprehensive annual financial report, revenue collections and billings for the general fund, sanitation, accounts payable, payroll, issuance of business licenses, determines tax millage rate based on tax digest and revenue requirements.
Responsible for keeping and maintaining minutes of proceedings of Mayor and Council. Custodian of all official documents for the Town. Attests all town documents and is the keeper of the Town Seal. Responsible for all legal advertisements and public notices.
The employee is hired by the Town Manager and serves at their pleasure.
Primarily indoor office environments.
Moderate contact with other employees, the general public, and public officials, often involving problem-solving circumstances.
Light to medium demands.
EXAMPLES OF WORK
Essential Job Functions
Engaged in receiving, disbursing, and accounting for municipal funds.
Attends and prepares official minutes of all meetings of Town Council.
Keeps Town Manager advised of financial conditions of the Town, submits monthly statement of receipts, disbursements, and town financial standing to Town Manager for transmittal to Town Council.
Maintains all records for Social Security, Federal and State taxes and prepares and sends reports of all deductions to various agencies as required by law.
Supervises or manages the investments of any funds not currently needed for operations.
Assists the Town Manager in preparing and submitting a proposed budget to Council.
Supervises the issuance of business licenses and keeps records of all licenses granted by the Town.
Serves as custodian of corporate seal and affixes to bonds, deeds, contracts, notes, and other town documents as required; signs and certifies town ordinances, resolutions, contracts, reports, and other documents and supervises their transmittal and filing in the appropriate books.
Prepares various reports for Town Manager, Town Council, State, Federal governments, and other reporting services.
Maintains computer programs in areas of utility billing, taxes, payroll, accounts payable and accounts receivable.
Other Job Functions:
Performs related duties as required.
DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of modern office practices and methods of receiving, depositing, and disbursing large amounts of money upon proper authorization.
Thorough knowledge of municipal laws, policies, codes, and regulations.
Ability to prepare clear and concise reports and to maintain minutes and important records efficiently and accurately.
Ability to establish and maintain effective working relationships with supervisors, associates, subordinates and the general public.
TRAINING AND EXPERIENCE
The following standards express the minimum background of training and experience desirable as evidence of an applicant's ability to qualify for positions of this class. Other training or experience, if evaluated as equivalent, may qualify the applicant for the position.
Completion of a standard high school course of study supplemented by a two or four-year college degree with major course work in accounting, finance, office management, and or public administration.
Considerable experience in progressively responsible governmental clerical work involving accounting, cash handling, contact with the public, or any equivalent combination of training and experience.
Considerable experience in the area of data processing.