Department: CITY HALL
Job Status: Full-Time
Shift: 8:00 AM - 5:00 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Rate of Pay: $36,450.60 - $61,237.01
The purpose of this classification is to provide highly responsible secretarial, administrative, and clerical support. Work involves providing administrative and clerical support functions to the City Clerk. Employees in this class are in highly visible positions requiring frequent communication with all levels of City government, external agencies and businesses, the media, and the general public.
ESSENTIAL JOB FUNCTIONS
- Support the vision, mission and principles of the City and the City Clerk's Office
- Prepares reports, correspondence, executive summaries, agenda and agenda packet materials, and other documents in the absence of the City Clerk
- Maintains and numbers resolutions and ordinances adopted and distributes to all departments.
- Process Open Records Requests under the direction of the City Clerk
- Attends meetings including staff meetings, special called meetings, and Mayor and Council retreats in the absence of the City Clerk.
- Makes reservations and travel arrangements; and coordinates logistical arrangements meetings, retreats, and Mayor's Christmas Party (i.e. conference rooms, catering, etc.).
- Assist with registrations for training, process expense reports; pays bills for the Executive Office.
- Establishes and maintains a variety of files and records, to include both automated and manual files.
- Assists in the preparation of ordinances and resolutions that are being proposed by the governing body for approval; notifies the legal organ of meetings, dates, and times.
- Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
- Performs other related duties as required.
Education and Experience:
Requires an Associate's degree with secretarial or business coursework; and three (3) years of related experience that includes progressively responsible experience performing executive secretarial work, or equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
- Ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
- Ability to apply principles of persuasion and/or influence over others in a supervisory capacity.
- Ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
- Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; ability to utilize principles of fraction; ability to interpret graphs.
- Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
- Ability to exercise judgment, decisiveness, and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
The work is sedentary which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
- Hearing: Perceiving the nature of sounds at normal speaking levels with or without correct ion . Ability to receive detailed information through oral communication, and to make the discrimination in sound.
- Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
- Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or importar.t spoken instructions to other workers accurately and concisely.
- Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Work is performed without exposure to adverse environmental condition.