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Senior Center Program Coordinator (FT)


Listing Summary

Position:  Program Coordinator                                                                                   Department:  Senior Center

Starting Salary:  $14.13/hour                                                                                      FLSA Status: Non-Exempt

Posting Date:  July 13, 2021                                                                                       Closing Date:  July 27, 2021

Job Summary:

This position is responsible for providing assistance and coordinating congregate programs.

Major Duties:

  • Manages congregate clients and processes new client intake and removal.
  • Applies compliance regulations as assigned via Department of Human Services (DHS) for program funding related to senior meal funding, energy assistance, foodbank meal programs, Snap, and Medicare assistance. 
  • Maintains accurate files and conducts annual assessments; enters monthly data into WellSky and TRIPS.
  • Maintains MySeniorCenter specialized software for tracking and statistical data collection.  Acts as program   administrator for staff.
  • Administers TRIPS program to ensure compliance with grant funding protocol.   Schedules trips related to daily client pick up and drop off.  Inputs daily and out of town trips into the data collection system, creates driver logs and monthly financial reports. 
  • Assists with grants and grant reporting through collecting statistical data related to client programs.
  • Manages publicity by preparing brochures and flyers per Director, submitting press releases and community calendar items to the newspaper, and posting pictures and event information on social media.
  • Coordinates and implements activities assigned by Director and assists in various projects.
  • Packs and serves meals (2) two times daily; delivers meals when needed.
  • Serves as administrative support for director and staff; manages letters, forms, labels, and electronic ad hoc technical support for software and hardware problems.
  • Prepares images for digital signage.  Manages uploads and updates. 
  • Prepares Congregate client referrals; assists clients with various resource information regarding food, house, and legal issues.
  • Logs daily congregate meals and prepares monthly reports, collects donated money, and prepares and reconciles weekly tally sheet. Strong Excel skills to perform daily tasks related to financial reporting using charts, graphs and embedded formulas. 
  • Provides accurate financial reports and statistics to support annual budget preparation.
  • Collaborates with other community agencies.
  • Manages volunteer Program; processes and trains new volunteers, coordinates volunteer routes, maintains monthly logs, and coordinates annual recognition event.  Maintains federal mandates related to background requirements.
  • Performs other related duties as assigned.

Minimum Qualifications

  • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an associate degree;
  • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for three years.
  • Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.
  • Proficient in the use of Microsoft Excel

The successful candidate must pass a Background/Reference Check, and Pre-Employment Drug Screenings prior to the start of employment.  

To Apply: All applicants must complete a Habersham County employment application. Applications can be found online at  Applications and a detailed job description can be picked up at the Habersham County Human Resources Department, Administration Building located at 130 Jacob’s Way, Clarkesville, GA 30523 in room 303. For more information please call (706) 839-0214.

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