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Program Coordinator

Doraville


Listing Summary

Program Coordinator, Doraville

  • General Information

    • Job Title:

      Program Coordinator

    • Location:

      • 3725 Park Avenue

      • Doraville, GA, 30340

      • United States

    • Base Pay:

      $35006.40 / Year & up, based on experience

    • Employee Type:

      Full Time

    • Job Category:

      Parks & Recreation

    • Minimum Experience:

      3 Years

    • Manage Others:

      Yes

  • Contact Information

    • Name:

      Crystal Dawson

    • Phone:

      770-936-3850

    • Email:

      crystal.dawson@doravillega.us

  • Description

    Essential Duties and Responsibilities:

    The following duties are normal for this position.  The omission of a specific statement from the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned. 

    • Develops and implements a flexible program of community-building activities (recreation, parks, and neighborhood improvement services) for all customer segments, social groups, ages, and interest levels within the community.
    • Plans, organizes, develops, schedules, and evaluates recreation, and organized programs, children’s summer day camp, after-school educational programs, visual or performing arts, inclusive programming, and senior age leisure programs among other activities.
    • Acting Camp Director: performing and planning day-to-day administration of day camps, designing curricula, oversees camp employees and campers, and monitors expenses.
    • Plans, organizes, develops, and schedules City special events within set budget.
    • Works with the other city staff to develop linkages and partnerships among city and external agencies, and residents; identifies and develops plans to address neighborhood and city-wide parks, recreation facilities, trails and open space needs.
    • Assists with the reservation of departmental facilities and opens, closes, and maintains a presence when department facilities are being used by the public.
    • Assists with hiring, training, supervising, scheduling, and evaluating part-time and seasonal personnel; assigns work as directed.
    • Assists with the management of daily operations of the facility by assisting with scheduling and monitoring of volunteers and employees, compiling figures and preparing reports, providing lesson plans and program planning, and authorizing permits and collecting fees for rental of the facility.
    • Serves on cross-department committees for the planning and marketing of departmental and city-wide events, and aids in preparing and staffing the events.
    • Assists in preparation and proposal of portions of the departmental business plan, budget, and performance measurements for the program area in which the position is assigned.
    • Plans and coordinates programs with schools and universities to promote and provide physical and educational programs for children pre-school through college-age.
    • Assists with communications and promotional activities to encourage citizen support, participation, attendance, and interest in parks, recreation, and open space programs.
    • Collaborates with various public, private, non-profit and civic groups and individuals to promote departmental community-building activities, under city guidelines, cultivates sponsorships and partnerships to ascertain desired or needed services.
    • Maintains inventory of supplies and equipment; distributes supplies and equipment; assists with ordering supplies and equipment for recreation and athletic programs.
    • Provides overall staff support as needed with program registrations, answering telephones, maintaining correspondence with other agencies and responding to public inquiries about the recreation facilities and programs.
    • Performs custodial maintenance work as needed. Sets up tables, sports equipment, chairs, field maintenance and bleachers for classes and programs.
    • Other related duties as assigned.
  • Requirements

    Desired Skills and Qualifications:

    • Considerable knowledge of developing and administering recreation, youth, and senior programs.
    • Knowledge of state regulations pertaining to exemptions, document retention, summer food service program, and other childcare regulations.
    • Working knowledge of rules of a variety of recreation modalities; and considerable knowledge of fitness equipment and how it works.
    • Ability to utilize computers and various software applications, especially software related to recreation and facility management, fax machines, copy machines, scanners, other office equipment.
    • Ability to plan, organize, and direct a comprehensive program of recreation and park services, to analyze and make decisions, maintain complex records, and prepare reports utilizing these records, to supervise, plan, establish, assign, and coordinate priorities.
    • Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations. 
    • Ability to prepare and administer a budget, maintain records, and prepare reports.
    • Must be able to accurately forecast future needs of the department and exercise good judgment in evaluating situations and in making decisions.
    • Ability to establish and maintain effective working relationships with co-workers, public, news media, other departments, outside agencies, Mayor and Council.
    • Ability to follow written and oral instructions, ability to communicate effectively, verbally and in writing, ability to direct the work of others.
    • Must be able to regularly work with facility users of all ages, including children and seniors.
    • Must be able to function effectively in a work environment in which the employee is exposed to significant public scrutiny, and be able to adequately and effectively address public questions and concerns as well as interact with members of the community.
    • Ability to track and identify trends leading to early detection of potential improvements to processes and procedures.
    • Ability to plan, organize, and prioritize daily assignments and work activities.
    • Ability to work evenings, night shifts, split shifts, weekends, and holidays.

    Mental and Physical Requirements:

    • Ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (10-30 pounds).
    • Performance of essential functions may require exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, smoke, temperature and noise extremes, hazardous materials, fire, unsafe structures, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, bright/dim lights, toxic agents, explosives, water hazards, disease, pathogenic substances, or rude/irate customers.
    • In compliance with the Americans with Disabilities Act, or other applicable law, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the City.

    Other Requirements:

    • Must be eighteen (18) years of age or older.
    • Certified Parks and Recreation Professional (CPRP) desired.
    • Must be able to work various shifts which include working on weekends and holidays.
    • Ability to pass a pre-employment background investigation, to include but not limited to, a physical examination with drug screening and an oral interview.
    • Must possess a valid Georgia’s Regular Non-Commercial Driver’s license and a satisfactory motor vehicle record. (Class “C-Commercial” to drive a 16+van driver’s license is a plus, but not required).
    • Obtain First Aid and CPR Certification with (6) months of employment.
    • Bachelor’s degree in recreation administration, physical education, public administration or a closely related field is preferred, with at least 3 years of experience in public recreation or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
    • Bilingual preferred.

      

  • Summary

    Summary of Position:

    Under the management of the department director, the Recreation Program Coordinator performs professional duties in planning, developing, coordinating and implementing, as well as supervising recreation, organized play, leisure services and other programs for the health, well-being and pleasure of residents and visitors of all ages.

    At-Will Employment:

    This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

    Employment with the City of Doraville is at-will in accordance with Georgia law.

    Equal Opportunity:

    The City of Doraville is an Equal Opportunity Employer. 

Listing ends on:

8/31/2021