Position: Administrative Legal Assistant (FT) Department: Public Defender
Salary Range: $16.69 - $17.71/hour FLSA Status: Non-Exempt
Posting Date: July 22, 2021 Closing Date: August 4, 2021
This position is responsible for providing office management, administrative, legal and clerical support to Habersham, Rabun, and Stephens counties and eight attorneys assigned to the Mountain Judicial Circuit Public Defender's Office. The Administrative/Legal Assistant will work closely with the entire legal team on a broad range of administrative and legal initiatives as required by the Public Defender's office and the Georgia Public Defender Council.
- Prepares new case files for defense attorneys, reviewing case or supplement reports, checking to see if prior or companion cases exist, assigning case files to the Circuit Public Defender for attorney assignment.
- Provides office management services by implementing administrative
- Procedures and policies, and utilizing productive workflow for all daily office functions.
- Provide assistance to Chief Public Defender with yearly budgetary and personnel requirements; implementing changes as needed.
- Responsible for overseeing that all monthly bills are sent in for payment, expense reports, lease agreements, time sheets, mileage reports, etc. are completed and turned in to the proper county or state departments.
- Schedule preventive maintenance for office related computers, copiers and any other office equipment as needed. Keep inventor), records on all leased or purchased office equipment. Order repair service or replacements as needed.
- Anticipates needed supplies; placing purchase orders for supplies; verifying receipt of supplies and sending bills to proper county office for payment.
- Answers all incoming calls. Route calls to appropriate staff member, takes messages or
- fields/answers all routine and non-routine questions for clients, public, attorneys, etc.
- Drafts legal letters, documents and pleadings for the attorneys.
- Drafts reports and correspondence; process various office forms.
- Maintains a working knowledge of client's case status and court dates.
- Maintains good community relations through interpersonal skills and effective communication.
- Responds to regularly occurring requests for information from various state and local agencies and requests from correctional facilities.
- Acts as liaison with the attorneys and other departments. This position will be responsible for managing confidential and sensitive information.
- Screen applicants to determine eligibility for representation by the Public Defender office.
- Organizes and prioritizes large volumes of information and communications.
- Maintains client/attorney confidentiality and secures the privacy of all client records or sensitive and confidential records.
- Schedules interpreters for intake interviews and court with non-English speaking clients as needed and processes expense reports and pay requests for interpreters, expert witnesses, etc.
- Collects $50.00 application fee for new and existing clients and issues receipts, records clients as paid on computer and prepare monthly reports for the three-county Mountain Judicial Circuit to be sent to the Georgia Public Defender Council.
- Attends general and training meetings as the administrative assistant of the Mountain Judicial Public Defender Office at the Georgia Public Defender Council in Atlanta as required.
- Attends computer and data management classes as required by the Georgia Public Defender
- Council and the JCATS computer program utilized by the state and the Public Defender's office.
- Scans documents to computer and back up data storage locations and
- Completed files.
- Performs Notary Public duties as needed.
- Performs other job-related duties or responsibilities as requested or stores and labels.
- Performs other related duties as assigned.
- Knowledge of office functions and procedures in reference to the job duties.
- Computer literacy and knowledge of operations.
- Knowledge of the criminal justice system and court processes.
- Knowledge of legal terminology and legal documents.
- Proficient knowledge in utilization of internet research tools and programs such as LexisNexis legal research services and experience with Sheppard's citations.
- Experience in the legal field such as courtroom procedures and protocol, etc. and handling legal documents such as briefs, exhibits, and other paperwork necessary for court by the attorney.
The successful candidate must pass a Background/Reference Check, and Pre-Employment Drug Screenings prior to the start of employment.
To Apply: Applicants go online to complete an application. Applicants should send a copy of the completed application, cover letter and resume to email@example.com. Applications can be found online at www.habershamga.com. Applications and a detailed job description can be picked up at the Habersham County Human Resources Department, Administration Building located at 130 Jacob’s Way, Clarkesville, GA 30523 in room 303. For more information please call (706) 839-0214.