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Court Clerk III

Union City


Listing Summary

POSITION TITLE: Court Clerk III

DEPARTMENT: Police

FLSA STATUS: Fulltime - Non-Exempt

At Union City, we are guided by our mission and vision, to proudly promote community growth with municipal services and programs, and to make bold, visionary plans to push toward the future. We do this by having the right people in the right place and by creating a culture of service and execution. Make a difference where it counts by joining our team!

As part of our team, members benefit from alternative work schedules, in-house training programs, clearly defined career paths, on-going development opportunities, and a competitive benefits package, just to name a few. 

GENERAL DUTIES AND RESPONSIBILITIES:

  • To support the vision, mission and guiding principles of the City.
  • While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.
  • Attend and participate in training opportunities and seminars relevant to this position.
  • Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provides clerical support by answering and directing phone calls, assists at the front counter, distributes paperwork and information; documents court orders, and files paperwork.
  • Enters citations into the appropriate computer system and submits to the State of Georgia, runs criminal and driver history reports for each individual that receives a citation.
  • Accepts fees and fines, completes receipts and posts payments for traffic fines, restitution of payments, and other payments authorized by court order.
  • Maintains case files on incidents and arrests, assigns file numbers, constructs new case files, transfers cases to the appropriate agency.
  • Responds to front window, telephone, and written inquiries.
  • Provides assistance and information to attorneys, agencies, City staff, and the general public on court procedures and the status of cases.
  • Records receipts and deposits payments according to established court procedures.

ADDITIONAL DUTIES AND RESPONSIBILITIES

  • Assists during Municipal Court sessions to ensure the orderly and efficient operation of the Municipal Court process as needed.
  • Prepares court calendars.
  • Assists Court Administrator in processing and preparing legal documents and court forms.
  • Processes and prepares Bonding company and Attorney Resets.
  • Maintains case files, constructs new case files and numbers; transfers cases to the appropriate agency.
  • In the absence of the Court Administrator, serves as administrative aide to the judge in the courtroom by maintaining evidence, maintaining files and documents proceedings by recording case information.
  • Validates and records receipts and deposits payments according to established court procedures.
  • Any other duties as assigned.

JOB SCOPE:

The purpose of this position is to ensure the effective and efficient daily operations of the Municipal Court.

Guidelines:  Guidelines include City and Departmental policies and procedures, City Codes and Ordinances, Federal, State, and Local laws, and GCIC Rules and Regulations. 

COMMUNICATIONS/CUSTOMER CONTACT:

Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies, and the general public.  Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications:

  • High School Diploma or equivalent.
  • Bachelor's Degree with two (4) years of college coursework from an accredited college or university in criminal justice or related field preferred.
  • Six years’ experience in a municipal court environment; equivalent combination of education and experience.

Knowledge, Skills and Abilities:

  • Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality;
  • Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws;
  • Knowledge of GCIC rules and regulations;
  • Knowledge of modern office practices, methods, equipment, and standard clerical procedures;
  • Knowledge of basic bookkeeping practices;
  • Knowledge of basic math and accounting practices;
  • Knowledge of appropriate contacts for related police and court issues;
  • Skill in operating a computer and entering data into a database;
  • Ability to operate GCIC to run criminal and driving history reports;
  • Ability to read and comprehend various technical reports and legal terminology;
  • Ability to handle confidential information;
  • Ability to handle stressful situations;
  • Ability to communicate with confrontational people;
  • Ability to maintain accurate records;
  • Ability to type and enter data correctly;
  • Ability to maintain accurate and complete records;
  • Ability to prepare monthly reports;
  • Ability to communicate clearly and concisely, both orally and in writing;
  • Ability to establish and maintain positive working relationships with those contacted in the course of work;
  • Ability to organize and prioritize work and appropriately schedule court activities.

Equipment and Applications:

  • Computers and peripheral equipment
  • Designated software applications.
  • Telephones, copiers and other office equipment

JOB CONDITIONS:

Physical Demands: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds).

Work Environment:  Work is performed in an office environment and may require a willingness to work any hour of the day or night (shift work), overtime, or weekends.

For prompt consideration, send resumes to mardoss@unioncityga.org

Listing ends on:

11/30/2021