Job Summary: This position will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resources department, ensuring legal compliance and implementation of the organization’s mission and talent strategy.
- Develop, implement and coordinate programs in all aspects of the human resources function, including but not limited to employment, compensation, benefits, insurance, and workers compensation;
- Manage recruiting function, including interviewing and selecting personnel, ensuring that department heads are aware of relevant hiring techniques and laws;
- Assist managers in reviewing and evaluating employee performance;
- Meet with City Manager and Department Heads during employee probation period to ensure we are only keeping employees who fit the organization;
- Implement and administer employee benefits programs, including selecting vendors and ensuring that programs are administered properly and adequately;
- Administer, monitor and update human resource policies and procedures, ensuring compliance with Federal, State and EEO guidelines;
- Counsel and provide direction and interpretation of policies and procedures to managers and employees;
- Manage the City’s job classification and compensation program, which includes writing/revising position descriptions, classifying positions and ensuring the City’s compensation plan remains fair, equitable and competitive with the market;
- Oversee bi-weekly and monthly payroll processes;
- Oversee and maintain official personnel records for City employees including employment applications, tax forms, insurance forms, and employee time records; ensures accurate, confidential maintenance of employee personnel records;
- Communicate with city employees regarding benefit problems and requests for information; resolve complaints and problems when possible;
- Keep the City Manager, Deputy City Manager and Department Heads advised of any pertinent issues;
- Approve and recommend training programs;
- Conduct exit interviews;
- Prepare annual budget for Human Resources Department;
- Other duties and responsibilities as may be assigned.
Knowledge and Skills Required by the Position:
- Knowledge of federal and state laws affecting personnel operations of local governments.
- Excellent verbal and written communication skills.
- Excellent interpersonal and skills with proven ability to build rapport with employees.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to handle confidential matters with discretion.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Ability to adapt to the needs of the organization and employees.
- Ability to prioritize tasks and to delegate them when appropriate.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn PayCom software.
Supervisory Controls: This position operates under the supervision of the Deputy City Manager.
Supervisory and Management Responsibility: This position supervises the Human Resources Generalist.
Guidelines: The City of Villa Rica’s Personnel Policy Manual and various other regulations and laws including COBRA, HIPAA, VRERRA, FLS, FMLA, ADA, and ADEA.
Complexity: Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards, and precedents.
Scope and Effect: The purpose of this job is to manage all human resource functions for the City of Villa Rica. If this work is not done correctly, it could negatively impact City employees, and ultimately the city’s ability to hire and retain qualified employees.
Personal Contacts: Personal contacts include department heads, elected officials, city employees, insurance agents and the general public.
Purpose of Contacts: To collect employee information, to orient new hires, to process workers’ compensation claims, to discuss staffing related policy with the City Council and Mayor, to discuss benefits and provide assistance to employees, and to give the public job applications and other information to the general public.
Physical Demands: Contacts are typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.
Work Environment: The work is typically performed in an office.
Bachelor’s degree in Human Resources, Business Administration, or a related field; Master’s Degree preferred; three (5) to five (7) years of progressively responsible human resources or related experience preferably in the public sector; any combination of education or experience. SHRM or GLGPA certification highly preferred.