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Accountant II Clerk


Listing Summary

Accountant II Clerk       

Reports to: Director of Finance & Purchasing

Job Summary

This position provides administrative and specialized support which includes data entry, filing, processing and maintaining accounting records as well as performing accounting functions requiring independent judgment, including reconciling accounts, monitoring account budget status, completing transactional and informational reports, and performing administrative procedures.

Essential Functions

Prepares information on accounts payable, revenues, and other financial analysis for management; reconciles bank statements; designs and maintains specialized and analytical reports for decision makers; provides financial information for revenue review, program review, and program audit; and assists with budget preparation and develops recommendations.

Provides lead direction for billing, revenue collection, and customer service processes; provides guidance, assistance and training in the use of automated accounting/financial systems as needed; monitors status of work in progress and inspects completed work; and consults with assigned staff to assist with complex/problem situations, and provide technical expertise.

Performs accounting functions for a variety of accounts and reports; enters and posts financial data; prepares journal entries; reconciles accounts; balances reports; calculates data and enters data into computer systems; researches errors and makes corrections as required; ensures timely, accurate, and complete preparation of financial statements for internal purposes, or as required by various reporting authorities;  maintains financial records; prepares tax forms; submits mandatory reports; maintains and reconciles the health insurance program with regards to vendor invoicing and employee deductions.

Processes a variety of accounts payable documentation; receives, reviews and verifies purchase orders, requests for payment, refunds, sales taxes, travel reimbursements, and/or other items.

Reviews cash receipts, escrow accounts, and other financial reports; records and reconciles to general ledger accounts; prepares journal entries; makes corrections or adjustments as needed; prepares spreadsheets; reviews and reconciles reports; maintains all related documentation.

Provides information/assistance to vendors, customers, taxpayers, County departments/employees, and others regarding accounting issues, customer accounts, invoices, fee schedules, deadlines, documentation, policies/procedures, or other issues; researches status of customer accounts; assists in resolving billing/account discrepancies; responds to complex questions or complaints; researches problems and initiates problem resolution.

Knowledge, Skills, and Abilities Required for Job Performance

Bachelor’s Degree in Accounting, Finance, or related field and five years of experience in governmental accounting is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria.  Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Ability to communicate effectively, both orally and in writing. Ability to speak and write in the

English language and prepare detailed reports.

Ability to establish and maintain an effective working relationship with elected officials,

department heads, other employees, agencies, and the general public.

This position requires a valid driver's license.

Working Conditions/Physical Demands

Work is generally done in an office setting but will require visits to locations

outside the office. This position requires the employee to sit, use electronic communication

equipment, stop, bending, crouching, climbing ladders, and often riding in various vehicles. This position may require lifting items up to 30 pounds without accommodation. This position requires the operation of a motor vehicle.

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