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Deputy Clerk- Probate Court (FT)


Listing Summary

Position: Deputy Clerk (FT)                                                              Department: Probate Court

Starting Salary: $12.81/hour                                                             FLSA Status: Non-Exempt

Posting Date: January 05, 2022                                                         Closing Date: January 19, 2022

Job Summary:

This position is responsible for performing clerical and record-keeping duties in support of the Probate Court.

Major Duties:

  • Issues birth and death certificates; verifies accuracy of information, records in county indexes, assigns numbers, issues certified copies and receipts, and prepares and distributes paperwork, forms, and correspondence as required.
  • Issues marriage licenses;  takes applications, verifies information, types and issues certified licenses, records licenses in indexes, and issues certified copies and receipts.
  • Issues firearms licenses:  takes applications and types and issues licenses after obtaining FBI approval, and issues receipts.
  • Files and records documents related to the probate of estates:  assists the general public with completion of forms, enters petitions on the docket, checks petitions for errors, types and issues Letters Testamentary, issues notices and citations, copies cases for service, records petitions, issues certified copies, and issues bills for service.
  • Maintains general court files; types and files correspondence and reports.
  • Maintains files of completed cases.
  • Assists with temporary and permanent guardianships:  issues letters, appoints attorneys, prepares and distributes necessary paperwork, forms, and correspondence, indexes reports, and coordinates other necessary services through Sheriff's Department.
  • Maintains confidential files on adult guardianships and mentally ill persons and minor guardianships.
  • Receives petitions for Affidavits to Apprehend; retains records.
  • Types letters as requested.
  • Greets the public, answers the telephone, sorts and opens mail, makes photocopies, sends facsimiles, provides information to the public on request, and assists the public with research upon written requests.
  • Performs such general office duties as collecting monies, balancing receipts and cash, and sending bills to attorneys.
  • Records and indexes minutes of all court proceedings.
  • Provides information on court cases to the Judicial Council of Georgia each quarter.
  • Answers telephones and meets with customers; provides information and assistance regarding the completion of petitions.
  • Performs other related duties as assigned.

Minimum Qualifications:

  • Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The successful candidate must complete a Background/Reference Check and Pre-Employment Drug Screening prior to the start of employment.

To Apply: All applicants must complete a Habersham County employment application. Applications can be found online at  Applications and a detailed job description can be picked up at the Habersham County Human Resources Department, Administration Building located at 130 Jacob’s Way, Clarkesville, GA 30523 in room 303. For more information please call (706) 839-0214.

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