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Administrative Assistant - Events

City of Stockbirdge

Listing Summary

The City of Stockbridge has a job opportunity for an Administrative Assistant to support the day-to-day operations of the Conference Center and Events Team.  Utilizing their valuable experience and understanding of meeting and event planning and managing, special events and activities involving the community, vendors, staff, and elected officials. You will utilize city resources to assist staff with the planning of events and work closely with the Conference Center Manager and Events Team. 

Essential Duties and Responsibilities:

  • Requires evening and weekend work to support events at the Conference Center, City-Wide Events at various locations and the Amphitheater.  Working outside of normal business hours and long days are required at times. 
  • Assists in managing the Event Department meetings, assist with planning and scheduling of the conference center and scheduling appointments.  Assist with tours of the facility.
  • Communicates with other departmental staff on a variety of requests.
  • Compiles data from Events staff for daily, monthly, and annual reports; responds to information requests and prepares reports for distribution.
  • Coordinates services with outside vendors.
  • Files and retrieves materials and data from department computerized and manual filing systems; maintains the department's filing system.
  • Documents maintenance schedule and records on department vehicles and equipment.
  • Manages supplies and office equipment use through departmental check-out system; issues supply and equipment (keys) to staff.
  • Processes external mail as well as inter-departmental City correspondence.
  • Receives and responds to public inquiries on the telephone and in-person; provides information and refers inquiries to other City employees when required.
  • Processes requisitions for a variety of purchases thru the purchasing system. Able to track all expenses and maintain detailed files.
  • Performs other duties as assigned.

Minimum Requirements:

  • High school diploma or equivalent required; Associate degree or two (2) years of college or related coursework preferred; one (1) to (2) years of administrative/event planning work experience preferred; Excellent customer service skills; highly organized; Proficient in utilizing financial software; Experience with Microsoft Office Suite Products; Ability to work flexible hours, including weekends and late nights, to support city events; must have a valid State of Georgia Driver’s License.  Salary range:  $39,830.37 to $50,770.98.

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