Listing Summary

GENERAL DESCRIPTION

The City Clerk is the official custodian of all official City records; responsible for the retention and overall management of records in accordance with Georgia Law. The City Clerk records the minutes and actions of the City Council and manages all aspects of City Hall. Work is performed in coordination with the Mayor; position is appointed by the Mayor and Council.

ESSENTIAL JOB FUNCTIONS

Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents requiring City certification; catalogs and files all City records, and oversees the City’s Records Management Program.

Prepares and manages the agenda for and attends regular and special meetings and workshops; oversees or performs an accurate recording of the proceedings, preparation of the minutes, recording, indexing and filing for the public record; distributes information as requested.

Prepares and advertises meeting agendas, bid and other advertisements and legal notices of public hearings and special meetings; prepares agenda packets for regular and special meeting and workshops; prepares reports for meetings

Prepares and maintains records of all Committee/Board appointments. Monitors financial disclosure statements, City appointment process, and conflict of interest statements.

Administers oath of office to public officials; serves as a notary public.

Provides public records and information timely and in compliance with Georgia Law while also safeguarding confidential and exempt information from unlawful disclosure.

Updates and maintains information on the City web page.

Prepares department and city budgets: monitors revenues and expenditures to assure sound fiscal control; assures effective and efficient use of budgeted funds, personnel, materials, facilities and time.

Performs related work as required or directed.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.

MINIMUM QUALIFICATIONS

Must be eighteen years of age or older.

Five (5) years increasingly responsible experience as Deputy City Clerk, City Clerk or working in a City Clerk's Office in the State of Georgia.

An equivalent and comparable combination of education, training, and experience.

 

KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of the principles and practices of public administration.

Extensive knowledge of office practices and procedures.

Ability to input and retrieve data via computer.

Ability to assess needs and prioritize them.

Ability to communicate in writing and orally.

Ability to deal with a variety of individuals and groups.

Ability to prepare reports and studies.

LICENSES, CERTIFICATIONS OR REGISTRATIONS

Valid Georgia  Driver's License.

Notary Public Certification.