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Administrative Assistant – City of Tucker Parks and Recreation - Full Time Position
To Apply: Send your resume to firstname.lastname@example.org Please add the position you are applying to in the subject line.
JOB SUMMARY We are seeking a highly motivated Administrative Assistant to join our Tucker, GA team. This position is responsible for performing advanced administrative support in the Recreation and Parks Department. Work involves handling public contacts, maintaining a variety of complex records and compiling reports and statistical data.
MAJOR DUTIES • Receives, screens, takes messages and appropriately directs calls to the department. • Provides customer service to visitors and callers regarding information about or knowledge of department operations, policies, and procedures. • Coordinates and manages departmental correspondence. • Receives, sorts and distributes mail. • Compiles data for daily, monthly, annual and other departmental reports. • Processes and maintains a variety of daily, monthly, and yearly organizational forms, records, reports, and accounts including personnel records, payroll and budget, expenditure records, and equipment and supply requisition forms. • Files and retrieves materials and data from the department’s computerized and manual filing systems. • Maintains the department's filing system. • Coordinates activities to ensure timely submission of documents or information for staff to ensure accountability of pending projects. • Possess the ability to establish and maintain effective working relationships with coworkers, staff, other City employees and the public. • May operate City vehicles in the performance of duties and/or to attend training programs. • Performs other related duties as assigned.
PHYSICAL DEMANDS AND WORK ENVIRONMENT • The work is typically performed inside the Recreation Center in an office or outdoors in our parks, occasionally in hot, cold or inclement weather. • The employee occasionally will lift heavy objects.
PREFERRED QUALIFICATIONS • Associate Degree in health, biology, science or related field preferred. • Ability to perform multiple and concurrent tasks, often under time constraints/deadlines and/or in an environment of frequent interruptions. • Knowledge of the City of Tucker and surrounding areas, preferably as a volunteer in the City of Tucker. • Proven excellent written and verbal communication skills. • Proven self-starter, proactive, ability to plan, prioritize and organize workload. • Demonstrated organizational skills and ability to pay close attention to details. • Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills. • Ability to perform multiple and concurrent tasks, often under time constraints/deadlines and/or in an environment of frequent interruptions. • Knowledge of the City of Tucker and surrounding areas. • Strong customer service skills.
MINIMUM QUALIFICATIONS • High School diploma or GED. • Five (5) plus years of experience in increasingly responsible administrative support positions. • Experience in recreation/public works/municipal government environment. • Proficient filing and numbering skills. • Proficiency with Microsoft Word, Excel, PowerPoint, Publisher and Outlook and other creative, work order, financial and inspection software. • Possess a valid state driver’s license with no major infractions.p >