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Assistant Director, Planning & Zoning

Henry County

Listing Summary

Purpose of Classification:

The purpose of this classification is to supervise assigned staff, including establishing workloads, prioritizing work assignments, evaluating employee performance, interpreting, and enforcing policies and procedures, resolving staff issues, and administering disciplinary action as required.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Oversee daily voter registration or voting operations; Monitor legislation affecting elections and voting.

Serve as the departmental records management officer, including maintaining files and submitting records and elections material to the Secretary of State; Serve as the divisional training officer.

Advise staff and the public on various registration and election procedures and activities; assist in overseeing the operation of new and existing computer systems within the Registration Division.

Maintain and interpret voter registration or absentee voting laws, policies, and procedures; supervise the maintenance of street indexes and maps; Supervise and maintain procedures for the provisional voter research and verification team or voter history update process for all elections.

Participate in various planning activities for assigned division and make recommendations for improving operational efficiency; Coordinate various budget activities for assign division; Attend training sessions and conferences on election laws annually.

Set up ballots for elections.

Provide directions, training, guidance, and assistance to employees; coordinates projects and daily works activities; organize, prioritize, and assign work; monitor status of work, inspect completed work, and troubleshoot problem situations.

Coordinate and assist with processing of a variety of documentation associated with department operations within designated timeframes and per established procedures; receive, review, record, type, and/or distribute documentation; enter data into computer systems; log, track, or maintain records regarding department activities; compile data for further processing or for use in preparation of department reports; maintain computerized and/or hardcopy records.

Provide executive support to executive officials as assigned; keep executives informed of significant matters, messages, documentation, or other information; conduct special projects as needed; maintain confidentiality of departmental documentation and issues.

Serve as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interact with various officials and dignitaries involving sensitive client relations; convey information among division/department personnel; circulate documentation to appropriate departments.

Conduct advanced research on behalf of the executive to aide in matters under consideration; utilize department files, court/legal records, database records, electronic data sources, hardcopy materials, internet sites, or other sources as needed; compile and/or monitor various administrative and statistical data pertaining to County operations; research information pertinent to task or project; analyze data and identify trends; write, prepare, format, or otherwise generate reports, presentations, white papers, and other documents; make recommendations for changes in policies and procedures to improve operations, provide more responsive services, and/or optimize the use of resources; develop recommendations for changes in departmental policies and procedures; provide technical assistance and information to management to aid decision making.

Additional Functions:

Perform other related duties as required.

Minimum Qualifications:

Bachelor’s Degree required; supplemented by three years of progressively responsible experience in an elections environment, to include lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain national certification as a Certified Election and Registration Administrator. Must possess and maintain a valid Georgia driver’s license.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.

Performance Aptitudes:

Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.

Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable, such as felon and duplicate voter reports, campaign contribution reports, financial disclosures, election and voting reports, etc.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

ADA Compliance:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.


Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer

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