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Grants Specialist

union city

Listing Summary

The purpose of this classification is to research, identify, facilitate, implement and track funding from granting agencies in support of various City projects and programs.




  • Reports to and communicates with the Grants Manager as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
  • Assists in researching potential grant funding opportunities from local, state, and federal agencies or from private/philanthropic sources in support of City programs and projects.
  • Assists with the coordination and the development of grant funding applications to secure grant funding for projects or programs: assists with preparation of grant applications and related documentation in  prescribed format as directed by grant outlines or instructions for submission to appropriate agencies.
  • Assists with administration of approved grants: participates in project planning and assists in scheduling project implementation; ensures compliance with all stipulations and requirements included in initial and ongoing grant approval; prepares status reports on progress of projects and submits to appropriate individuals or agencies; ensures timely submission of required reports/documentation to appropriate agencies/individuals.
  • Assists in providing post-award coordination and close-out for all grants.
  • Interprets, explains, applies, and assists the Grants Manager with compliance with stipulations, guidelines, and requirements of granting agents and with all applicable laws, rules, regulations, standards, policies and procedures: initiates any actions necessary to correct deviations.
  • Consults with the Grants Manager to review operations/activities, review/resolve problems, receive advice/direction, and provide recommendations: prepares agenda items, resolutions, budget documents, memorandum, or other documentation for presentation to City Council.
  • Assists in the development and execution of  mock audits on all grant programs prior to end of the City’s fiscal year: utilizes results of mock audits to identify and correct problems involving accounting and reporting.
  • Provides support, organization and documentation for grant projects in preparation of the programmatic portion of the Single Audit Act; maintains a database and files for each grant, including records of contracts, project numbers, expenditures, and revenues.
  • Attends meetings, serves on committees, and makes presentations as needed.
  • Performs other related duties as required.





Requires a Bachelor’s Degree; minimum of two (2) years previous work experience in a state or local government or non-for-profit setting and/or related experience that includes grant administration/coordination, project management, and personal computer operations.


Licenses or Certifications:

  • Possess and maintain a valid Georgia driver’s license with a satisfactory motor vehicle record (MVR).

Special Requirements:

  • None


Knowledge, Skills and Abilities:

  • Knowledge of the principles and practices associated with grant planning, grant management, and grant administration.
  • Knowledge of state and federal laws affecting grants.
  • Ability to interpret federal grant requirements.
  • Ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
  • Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
  • Ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
  • Ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
  • Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
  • Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.


Physical Demands:

  • The work is sedentary to light which requires the ability to exert light physical effort, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Tasks also require the ability to perceive and discriminate colors or shades of colors, and visual cues or signals.  Some tasks require the ability to communicate orally.



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