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Construction Management Coordinator


Listing Summary

REPORTS TO: Engineering Administrator/Traffic Engineer (depending on assignment)
FLSA STATUS: Exempt - Executive
CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period
SAFETY SENSITIVE: Yes - Subject to random drug testing per the Athens-Clarke County Drug and Alcohol Ordinance

Purpose of Job
The purpose of this job is to perform administrative/supervisory functions associated with coordinating and managing Transportation and Public Works projects. Duties and responsibilities include but are not limited to: coordinating and supervising section personnel and activities as assigned, coordinating and reviewing engineering projects or activities, ensuring these activities are performed in accordance with applicable codes, and performing additional tasks as required.

Job Related Requirements

WORK SCHEDULE: Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional evenings and/or weekend work may be required.

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

Emergency Position
This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other forced evacuations or as determined by the Manager.

Minimum Training & Experience Required

High school diploma or equivalent required with four years of experience in the required discipline (engineering, construction management, design engineering, land development, stormwater, pavement management, sign and marking maintenance and installation, traffic signal maintenance and installation, or traffic studies to include traffic signal and systems timing development/installation and signal systems communications) required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must possess a valid driver's license.

Bachelor's Degree preferred.

One year of supervisory experience is preferred.

Essential Duties & Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Supervises and evaluates assigned staff, handling all employee concerns, directing work assignments, counseling and disciplining employees when necessary, and completing employee performance appraisals depending on area of assignment.

Directs project design(s) and the production of plans, specifications, and necessary documents for Public Works projects.

Prepares project estimates, status reports and presentations.

Directs the inspection of projects for compliance to contract requirements and established standards and specifications.

Attends division and department meetings to develop, plan, design, and assess funding and schedule projects.

Assists in maintaining and administering departmental programs.

Assists in development of departmental standards and specifications.

Assists in preparation of technical reports and/or studies for approval by the Commission.

Assists with reports, correspondence, forms, charts and other documentation; reviews, maintains records; provides information to the public and performs other clerical duties.

Performs other related duties as required.

When Assigned to Construction Management:
Directs, manages, and plans reviews on assigned roadway and drainage maintenance and new capital improvement projects.

Prepares or directs the preparation of various construction cost estimates.

Manages and directs staff through the bid and award phase for all assigned projects; develops project-speciic critical date schedules; develops job-specific payment quantities; edits and/or drafts contract specifications; and prepares bid solicitation.

Conducts pre-bid and pre-construction conferences; evaluates construction proposals and contractors, negotiates proposals of cost and services and makes recommendation of award; establishes and monitors project accounts and expenditures.

Manages awarded contracts and delegates project coordination to assigned staff. Directs assigned staff in the coordination of contractor and appropriate sub-contractors for differing maintenance strategies.

Reviews and approves contractor-prepared overall project schedule once recommended by the assigned Construction Project Coordinator. Reviews and approves work / quantities submitted by assigned Construction Project Coordinator for acceptance and payment.

Processes pay applications on all assigned projects and submits certified pay applications for further processing and payment. These duties also include review of an/all other associated contract documents for all projects assigned to Construction Management.

Prepares correspondence to contractors, consultants, utility groups and other government agencies.

Tracks individual project schedule and work progress. Submits detailed bi-weekly update on all assigned projects to Engineering Administrator prior to bi-weekly update meeting.

Directs the inspection of projects for compliance to contract requirements and established standards and specifications; prepares or directs the preparation of change orders; certifies or rejects work; administers project closeout; assesses for liquidated damages; performs final inspection and approves final payment.

Responds to questions from general public and media related to construction and project management activities.

Makes oral and written presentations to citizen groups, neighborhood associations, the County Manager's Office, and the Mayor and Commission.

Maintains departmental Construction Specifications and Documents.

Maintains Bridge Inventory/Inspection Program.

Assists in maintaining the Pavement Management Program.

Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of the Athens-Clarke County and the operations and functions of the Public Works Department depending on area of assignment.

Knowledge of practices, policies and procedures as necessary in the completion of daily responsibilities.

Knowledge of land surveying principles, hydraulics, and methods of construction cost estimation.

Knowledge of computer applications for hydrologic and hydraulic analysis, and various word processing, spreadsheet, and database software.

Knowledge of the scheduling and planning principles of construction.

Knowledge of civil engineering principles and practices, and of methods used to formulate, evaluate, and administer public works construction projects.

Knowledge of roadway and drainage construction materials, costs, and structures.

Knowledge in developing and administering operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position.

Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.

Knowledge of the scheduling and planning principles of projects in the Public Works Department or Public Utilities.

Knowledge of civil engineering principles and practices, and of methods used to formulate, evaluate, and administer public works construction projects.

Knowledge of reading and implementing plans, construction drawings and specifications.

Knowledge and skill needed to operate various computer applications, equipment and machinery including a utility vehicle, computer, printer, calculator, copy machine, facsimile machine, two-way radio, and telephone.

Knowledge of and proficient with computers.

Knowledge of erosion and sediment and control best management practices.

Skill in organizational, management, human relations, and technical techniques.

Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc., as they pertain to departmental operations and activities.

Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals.

Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.

Ability to read and implement plans, construction drawings and specifications.

Ability to manage projects, supervise, and conduct effective oral and written communication.

Ability to communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Athens-Clarke County as they relate to the Public Works Department.

Ability to assemble information and make written reports and documents in a concise, clear and effective manner.

Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

Ability to comprehend, interpret, and apply regulations, procedures, and related information.

Ability to handle required calculations using statistical calculations.

Ability to read, understand and interpret personnel and financial reports and related materials.

Ability to use a variety of engineering and surveying tools and equipment.

Ability to utilize computer software programs relevant to the position.

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