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Elections Supervisor

Bryan County

Listing Summary

The Bryan County Board of Commissioners is now accepting applications for a full-time Elections Supervisor in the Elections Department.

This position is to serve as Election Supervisor for Bryan County, Georgia. Duties and responsibilities include, but are not limited to: administering and supervising the office, overseeing voter registration, preparing and holding elections, serving as staff support to the Board of Elections, preparing the annual budget, providing information, performing logic and accuracy testing on voting machines, conduct elections in accordance with the Rules and Regulations of the State of Georgia.


The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Supervises/evaluates assigned staff, handles all employee concerns, directs work assignments, counsels and disciplines employees when necessary, completes employee performance appraisals.
Establishes and implements department goals, objectives and operating procedures. 
Prepares and/or directs the preparation of reports including reports to the Board of Elections members. 
Develops an annual budget for office and all elections; executes the approved budget; submits supplemental budget requests, as necessary. 
Consults with county officials to review department operations/activities, review/resolve problems, receive advice/direction, and provide recommendations; provides information to the media as appropriate.
Ensures compliance with all applicable codes, laws, rules, regulations, standards, polices and procedures; initiates any actions necessary to correct deviations or violations.
Provides information about the electoral process and voting procedures to the media, government officials, public schools, civic clubs, and numerous other organizations.
Serves as Filing Officer for candidates, including receiving and inspecting campaign financing disclosure reports; maintains reports for public inspection; notifies candidates of filing dates and technical violations; notifies State Ethics Commission of candidates qualifying for election; notifies commission of those who fail to file reports.
Attends required training sessions concerning voter registration and election laws; attends training on all election equipment used in Bryan County. 
Maintains custody of records of all elections, registration information, campaign contribution reports and financial statements. 
Supervises the petition process to include nomination and recall petitions; coordinates the establishment of precinct voting sites in accordance with applicable laws.
Oversees and performs all testing of election database and vote counting software and equipment.
Calculates and determines the qualifying fees for candidates for county offices; receives and inspects notices of candidacy, affidavits, and qualifying fees from candidates.
Attends all board meetings and hearings held by the Board of Elections including complaints about the election process or voter registration; testifies in court regarding lawsuits filed against the Board of Elections; presents an update of office activity at each quarterly Board meeting. 

Prepares and publishes election notices as required by law including submitting pre-clearance matters to the United States Justice Department and legal notices for publication in the newspaper. 
Prepares ballots, sample ballots, and absentee ballots; coordinates and supervises the tabulation of ballots and the preparation of certified election results. 
Receives notices of candidacy; determines qualification of candidates; accepts affidavits and qualifying fees. 
Supervises, tabulates, and posts the results of absentee voting to include the mailing of ballots and voting in the office. 
Locates voter registration sites; and coordinates the establishment and maintenance of permanent voter registration sites and polling places. 
Trains and deputizes all deputy registrars; coordinates the actions of all county departments that support primaries and elections. 
Coordinates and conducts training sessions for poll workers.
Maintains current election map for districts; reassigns all voters to their respective districts; makes final decision as to voters’ district;   oversees redistricting assignments. 
Coordinates and supervises the tabulation of ballots, the preparation of certified election results, the announcement of election results on   election night and the consolidation and certification of results to the Secretary of State. 
Maintains accurate voter registration records; sells lists, labels and tapes; prepares payroll. 
Determines equipment, supply, and facility requirements; oversees the maintenance of election equipment. 
Selects and equips polling places. Polices polling places to make sure election laws are being maintained.
Oversees and assists with customer service functions; provides assistance and information to the general public, candidates, election officials, the media, or others concerning voter registration, elections, candidate registration, and related laws, procedures, timeframes, forms, or other issues.
Oversees preparation, maintenance, and mailing of all required reports and records.
Develops and administers budget for area of assignment; monitors expenditures for compliance with approved budget.
Prepares or completes various forms, reports, correspondence, ballots, legal notices, voter registration cards, election forms, budget documents, or other documents.
Receives various forms, reports, correspondence, budget reports, performance evaluations, election forms, election ballots, voter rosters, voter registration cards, campaign finance disclosure reports, street records/maps, laws, codes, handbooks, directories, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, or other software programs.
Monitors inventory of equipment, forms, voting materials, and supplies; ensures availability of adequate materials to conduct work activities and elections; initiates orders for new/replacement materials.

Communicates with employees, immediate supervisor, county officials, election officials, other departments, legislators and elected officials, local businesses, voters, candidates, poll workers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution.
Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.


Performs general/clerical tasks, which may include answering telephone calls, entering data into computer, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.

Performs other related duties as required.


Bachelor's Degree in Political Science, Public Administration or related field with five years of election process or related experience preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. Supervisory experience is required. Must be registered as a Notary Public. Must possess a valid driver’s license.  Must be a US Citizen. Must complete (within 60 days of hire) and maintain the required state elections certification.

Bryan County is an equal opportunity employer, and we endorse the Americans’ Disability Act. Bryan County does not discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity or service. 

Bryan County is a registered participant in the federal work authorization program commonly known as E-verify. Bryan County uses the program to verify employment eligibility of all new employees after the Employment Eligibility Verification Form (Form I-9) has been completed. 

E-Verify Number: 157957
Authorization Date: March 3,2010
E-Verify® is a registered trademark of U.S. Department of Homeland Security

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