Listing Summary

The purpose of this classification is to manage and direct the operations of the Central Services Department involving purchasing, materials management, and grants.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff; processes employee concerns and problems, directs work; counsels and disciplines staff; completes employee performance appraisals.

Oversees daily operations of purchasing, materials management, and grants to ensure compliance with established policies and procedures.

Advises City Manager, Assistant City Managers, and Board of Commissioners on proper procedures relating to purchasing and procurement materials management, surplus, and grants; coordinates with Dougherty County officials on direct or joint purchases of equipment, materials, and supplies.

Responsible for initiating and decision making for all departmental personnel actions; makes decisions in the areas of hiring, promotions, demotions, terminations, and interdepartmental transfers; makes decisions on disciplinary and grievance actions; oversees training of organization employees.

Prepares and submits department’s budget request; oversees personnel and financial administration of the department; attends meetings and conferences.

Conducts seminars, pre-bid/pre-proposal conferences and bid openings.

Attends Utility Board, City Commission, and County Commission meetings as needed to present purchase recommendations for approval. 

 Awards bids for purchase orders and contracts up to an authorized amount; presents recommendations for larger items and services to City Manager or Commission in accordance with city policy.

Reviews and approves all requests for proposals and requests for bids; checks supplemental documents to ensure accuracy and completeness on insurance and bonding requirements, legal requirements, technical specifications, vendor information and other data.

Serves as contract officer for the City of Albany and Dougherty County; performs duties such as reviewing and approving contracts, overseeing execution and renewal of contracts; and monitoring contract performance.

Serves as surplus officer for the city; recovery, storing and disposing of all surplus equipment, furniture, and vehicles by redistribution, sales, auction or by other means; reviews and signs all title transfers for surplus equipment.

Reviews audit reports, budgets, financial reports, department activity reports, and other reports in overseeing department operations and ensuring compliance with established policies and procedures.

Develops, modifies and/or recommends new policies and policy changes to the City Manager and the Board of Commissioners regarding purchasing, inventory management and grants management; directs the implementation of approved policy changes.

Directs city and county departments, auditors, vendors and others on proper purchasing procedures, audits, delinquent account problems, and other purchasing matters; interprets and advises management regarding procurement/contractual legal issues and requirements.

Assists City Attorney in the acquisition of real estate; sells surplus real estate.

 Operates a personal computer to enter, retrieve, review, or modify data utilizing, Microsoft Word, Microsoft Publisher, Excel, word processing,  spreadsheet, database presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies, and procedures; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops, and training sessions as appropriate.

Refers to local government policies and procedures, state laws, federal regulations, tax digests, technical manuals, and textbooks in performing management duties.

 ADDITIONAL FUNCTIONS

 Performs other related duties as required.

 

 QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and Experience

Bachelor’s degree in Business Administration, Accounting or closely related field required; Master’s degree preferred; additionally, five (5) or more years previous experience and/or training that includes procurement management and supervision in the public sector; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Required credentials include a Certified Professional Public Buyer (CPPB), Certified Professional Procurement Officer (CPPO), National Institute of Governmental Purchasing Certified Professional Purchaser (NIGP-CPP), or Certified Purchasing Manager (CPM).

 

Core Competencies & ADA Compliance:

To perform the job successfully, an individual should demonstrate the following competencies.

Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.

Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; requires the ability to calculate decimals and percentages; may require the ability to perform mathematical operations with fractions; may require the ability to compute discount, interest, profit and loss, ratio and proportion; may require the ability to calculate surface areas, volumes, weights, and measures.

 Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables, and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.

 

Work Environment

Performance of essential functions may require exposure to dirt, dust, pollen, strong odors, wetness/humidity, temperature/weather extremes, and machinery.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 ADDITIONAL INFORMATION

The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.