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JOB TITLE: Executive Administrative Assistant to the City Manager
DEPARTMENT: Administration, City of Cartersville
ANNUAL SALARY: $62,294-$72,242
JOB SUMMARY: This position reports directly to the City Manager providing support in a one-on-one working relationship. The Executive Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the City Manager. They are also responsible for assisting the City Manager in administering the daily operations of the Administration Department and serving as liaison with the Mayor and City Council.
The Executive Assistant to the City Manager is responsible for providing highly responsible, complex, non-routine, and often confidential secretarial and administrative support to the City Manager and departments. The Executive Assistant is accountable for a variety of administrative activities to be met with minimal supervision. Duties performed directly support the City Manager and include: preparing and typing reports, minutes, agendas, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context; composing correspondence; compiling support materials for City Council meetings and committee meetings; interacting with members of the City Council; receiving, investigating, and responding to sensitive phone calls, citizen inquiries, and/or complaints that may involve confidential matters; scheduling meetings and appointments; maintaining calendars which may include electronic calendars; coordinating business dates; making travel arrangements; greeting visitors, responding to, and/or routing incoming mail and telephone calls; attending meetings, taking minutes, and distributing minutes as necessary; and maintaining office files. Assists in providing administrative support for staff in the City Manager’s Office as needed. The person in this role must be committed to teamwork, have a shared commitment to quality of everyday work, and demonstrate the willingness to assume ownership in completion of tasks.
SUPERVISORY CONTROLS: The City Manager assigns work in terms of department goals and objectives. The employee works independently in organizing work to reach goals and meet deadlines. The work is reviewed through conference, reports, and observation of department activities.
GUIDELINES: Guidelines include relevant state laws, city ordinances, policies, and procedures, and manuals. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY: The work consists of varied administrative and supervisory duties. The multitude and variety of duties performed contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to provide administrative support to the City Manager. Successful performance helps ensure the smooth operation of the department, effective liaisons between office staff and other city departments, and a positive image for the city.
PERSONAL CONTACTS: Contacts are typically with co-workers, elected officials, representatives of state and local agencies, department heads, employees in other departments, and the public.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, provide services, resolve problems, and motivate personnel.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table.
WORK ENVIRONMENT: The work is typically performed in an office setting.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position exercises direct supervision over all assigned personnel.
Qualified candidates submit resume and cover letter to: email@example.com.
The City of Cartersville is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.