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Budget and Purchasing Manager

Jackson County

Listing Summary


The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Performs professional tasks at the managerial level to complete critical purchasing functions to implement, develop, manage, and administer the County’s automated procurement and reporting systems; coordinates purchasing and procurement activities for County government; updates and implements County purchasing, capital assets and budget policies and procedures.

Provides, at a minimum annually, training for purchasing, capital assets, and budget policies and procedures.

Acts as the contract administrator for the County. 

Assists in budget management and related functions such as monthly monitoring and communications with department directors regarding their budget, quarterly budget adjustment preparation for Commission approval, capital projects implementation, reporting and monitoring.

Assists the annual preparation and monitoring of a 5-year capital plan and 5-10 maintenance plan with all administration and department directors.    

Oversees procedures for capital asset recording, reporting and monitoring.

Interacts with department representatives and vendors regarding purchases, bid specifications, and proposals. 

Oversees the proposal and bidding process for the County; prepares bid requests for proposals for goods and services to be purchased through the bidding process; opens bids and proposals; tabulates and obtains approval from management and/or the Board of Commissioners; awards bids after approval; coordinates contracts with County Attorney and selected vendor; receives insurance pay and performance bonds after contracts are signed; maintains computer records of contract information.

Manages regular service agreements for the County; coordinates cell phone service agreement for all County departments; produces and analyzes cost reports; maintains copier and postage meters for the County; recommends changes or upgrades as needed

Reviews and resolves vendor payment and contract problems; submits payment requests for Grant Projects.

Performs administrative tasks for the department; prepares presentations for special projects; arranges vendor meetings for demonstrations and training; conducts in-house training of purchasing staff; generates summary reports of vendors, department credit card reports, and fleet reports; prepares the annual insurance renewal packages for the County’s Property and Liability Insurance.

Coordinates all County Property and Liability insurance claims and information; prepares the annual insurance renewal packages for the County’s Property and Liability Insurance; reports claims and coordinates with claim agents to ensure settlement of each occurrence; maintains property, vehicle and equipment automated records; adds/deletes/changes real properties, vehicles and equipment to policies; completes applications to obtain tag/title information for vehicles.

Coordinates special activities of the department; conducts the online auction of surplus vehicles; runs reports and submits sales information to management and the BOC; coordinates an annual auction as needed.

Coordinates the purchase and replacement of vehicles for the Sheriff’s Department and user departments based on recommendations from Fleet Management; prepares agenda items for the purchase of vehicles, surplus vehicles, and related projects.

Manages real estate leases for the County to include rental of property by the County and the rental of property from the County; ensures leases are current, agreements are honored, rent is paid or collected; ensures properties are properly maintained; markets County owned commercial real estate to generate revenue for the County.

Maintains the Purchasing Information page on the County web-site; post relevant information for citizens and potential vendors to review; post RFP/RFQ information to enable prospective bidders to download documents.

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

Operates a personal computer, printer, fax, copier, scanner, and other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system] software.


Arranges and sets up rooms for meetings and training sessions.

Performs other related duties as required.


Bachelor’s degree in Business Administration, Budget/Procurement or related field with a minimum of five to seven years handling budget monitoring and reporting, procurement, bid specification processes, and related administrative activities; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.


Data Utilization:  Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction:  Requires the ability to apply principles of persuasion and/or influence over others in a supervisory capacity.

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to start, stop, operate and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions. 

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:  Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.


Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Jackson County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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