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Executive Assistant - Public Works

Powder Springs

Listing Summary

Opening: Executive Assistant -Public Works

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Title:                    Executive Assistant

Department:              Public Works                    Position Reports To Public Works Director

Pay Grade:                 108                                           Salary Range: $38,765.59-60,086.66

FLSA Status:             Non-Exempt


This position is responsible for a wide variety of routine clerical and administrative duties.  Work includes providing administrative support to various departmental staff members.


  • Greets visitors and receives and responds to inquiries verbally and in writing; directs visitors/callers to appropriate person or department.
  • Provides clerical and administrative support for the Public Works Director, Deputy Public Works Director, Sanitation Supervisor and Executive Director as needed.
  • Coordinates communications with other departments and City employees.
  • Code and submits purchase invoices for department; issues purchase orders.
  • Organizes and maintains files.
  • Processes timesheets, employee reimbursements, and worker’s compensation claims.
  • Coordinates meetings for staff as needed.
  • Types letters, reports and other documents as assigned.
  • Receives, sorts and distributes mail.
  • Maintains inventory of general office supplies.
  • Assists in the purchase of new equipment.
  • Purchases office supplies and equipment as needed under department guidelines.
  • Performs other duties as assigned.



High school diploma or equivalent; and five (5) years of related experience; or equivalent training, education, and/or experience.


Knowledge, Skills and Abilities:

  • Knowledge of city and department policies and procedures.
  • Knowledge of general office principles and practices.
  • Knowledge of relevant ordinances and regulations.
  • Skill in operating modern office equipment.
  • Skill in computer applications for word processing, spreadsheets, and presentations.
  • Skill in organizing and maintaining filing systems.
  • Skill in oral and written communications.
  • Ability to handle multiple interruptions, adjustments to priorities throughout the day and meet critical deadlines.
  • Ability to use tact and courtesy in dealing with the public as well as employees of the various city offices in all types of contacts arising during daily work activities.
  • Ability to compile data, interpret and apply information appropriately.
  • Ability to transcribe reports and business correspondence.
  • Ability to understand and accurately carry out oral and written instructions.
  • Ability to maintain confidentiality.


The work is sedentary work. The employee is occasionally required to exert a light amount of force. Work is typically performed while sitting at a desk. This position occasionally requires the use of tools or equipment requiring dexterity.


Work is typically performed in an office environment.

The City of Powder Springs has the right to revise this position description at any time and does not represent in any way a contract of employment.


The City of Powder Springs is an Equal Opportunity Employer.

All applicants must complete a City of Powder Springs employment application.  Applications may be downloaded and printed from the website at or you may receive an application at City Hall located at 1114 Richard Sailors Parkway, Powder Springs, GA 30127.

Submit completed application to:

City of Powder Springs,

Rosalyn Nealy, Human Resources Director

P. O. BOX 46

Powder Springs, GA 30127

Or email

Closing Date:  Open Until Filled

Listing ends on: