The City of Woodstock, Georgia is seeking a Senior Human Resources Generalist. This full-time position performs specialized professional administrative work in support of the Human Resources (HR) Department to help drive operational efficiency and compliance; provides related HR advice; coordinates processes, both internally with other departments and externally with various vendors; trains City employees on various topics such as electronic timekeeping; provides administrative support to assigned programs such as the benefits program; and interacts with employees, supervisors, managers, directors, elected officials, members of the general public, and representatives of external organizations.
- Manages and maintains electronic and paper-bound personnel records and files; maintains the confidentiality of personnel records to the extent permitted by state and federal laws.
- Assists with receiving, processing, and managing open positions and applications; performs employment verification and background checks.
- Prepares, maintains, updates, and conducts employee on-boarding activities; gives brief tours; and verifies completion of appropriate electronic and physical documents required of new hires, some of which require notarization and/or certification.
- Develops benefit information packets for new hires, existing employees, and dependents; assists with online and paper-bound enrollment and annual open enrollment processes.
- Ensures electronic and manual employee benefit changes are processed in a timely manner; communicates changes to responsible third-party administrators as needed.
- Leads loss prevention and safety programs to include processing first reports of injury and near-miss accident reports; manages electronic claims log; provides updates to third party administrator; serves as a liaison between administrator and employer; and refers employees to third party administrator as needed.
- Reviews electronic timecards for compliance with applicable federal, state, and City laws and practices; reconciles leave slips with electronic time records; enters as well as retrieves data using HRIS software for payroll processing and timekeeping purposes; and produces notes to communicate with payroll.
- Receives inquiries from citizens, employees, department supervisors, and elected officials via e-mail, fax, walk-in, and telephone; assists, resolves, and/or directs inquiry to appropriate personnel; and responds to open records requests in a timely manner.
- Reconciles benefit invoices with City records to ensure accuracy of third-party billing; codes and routes invoices for payment; and conducts pre-audits and post-audits by examining and verifying provider invoices.
- Manages and disseminates performance evaluation reports to heads of departments on a periodic basis to ensure timely completion of employee performance appraisals; processes, files, and maintains performance evaluations in paperbound and electronic employee files.
- Prepares separation notices for terminated employees, both voluntary and involuntary terminations; ensures exit paperwork is handled in a timely manner as required by applicable law.
- Compiles, prepares, and distributes daily, weekly, monthly, and/or annual required reports as well as other relevant materials to the appropriate department or outside agency as needed.
- Composes correspondence covering a variety of employee matters and performs a variety of complex administrative support duties.
- Ensures compliance with applicable laws, rules, regulations, and policies related to employee benefits and other human resources programs and hiring practices by studying existing and new legislation and assists with enforcing actions and adherence to requirements.
- Conducts research; performs human resources and risk management studies; and completes special projects as required.
- Orders supplies as necessary; processes invoices for payment; verifies compliance with purchasing policies and available funds; obtains oral and written quotes from vendors; and assists with budget preparation for the department.
- Maintains open and effective working relationships with employees and supervisors to help ensure effective department operations.
- Provides employee training sessions to target areas of administrative concern including, but not limited to, timekeeping practices, filing accident reports, and/or timely submission of payroll documents.
- Serves on various internal and external committees as needed, or as a fill in for the Human Resources Manager.
- Performs other duties as assigned.
Education and Experience:
Requires a Bachelor’s degree in human resources, business administration, public administration, or a related field; three (3) years of related work experience performing generalist human resources functions, HRIS administration, benefits administration, and/or related HR activities preferably in the public sector; or equivalent combination of education and experience.
Licenses or Certifications:
Hold or obtain HR related certification(s).
Necessary Knowledge, Skills, and Abilities:
- Knowledge of the principles and practices of Human Resources administration, particularly as they relate to: health, life, and disability insurance benefits; retirement and savings programs; family medical leave and personal leave programs; unemployment compensation; and workers’ compensation.
- Knowledge of computers and electronic data processing and spreadsheets.
- Knowledge of job-related mathematics.
- Knowledge of complex and specialized support for a department level administrator.
- Knowledge of federal, state, and local employment laws and regulations related to human resources administration, employee benefits, risk management, and payroll administration.
- Skill in operating computers and office equipment related to this position.
- Skill in researching and organizing data.
- Skill in using HRIS software, spreadsheet, word processing, database, and calendaring software.
- Ability to support City operations by ensuring confidentiality of HR information and integrity of chain of command within the department.
- Ability to lend administrative support to supervisor and upper management.
- Ability to establish and maintain effective working relationships with the public, City employees, vendors, other jurisdictions, and elected officials.
- Ability to communicate effectively, both verbally and in writing.
- Ability to provide guidance, assistance, and/or interpretation to others in the administration of employee benefits programs.
The work is sedentary work and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required: manual dexterity, hearing, lifting, mental acuity, reaching, repetitive motion, speaking, talking, and visual acuity.
The noise level in the work environment is usually minimal to moderately noisy; the position is usually performed in an office and may have rare exposure to disagreeable environmental factors.
More information can be found at the City of Woodstock’s web site: www.woodstockga.gov.
Starting Base Pay Rate: $50,000.00 annually and based on experience and qualification.
To apply go to www.woodstockga.gov/jobs.
All interested applicants must submit a completed online application.