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Deputy Chief of Administration


Listing Summary


The Deputy Fire Chiefs serve as key members of the Fire Department Command Staff, assist the Fire Chief in the overall leadership, management, administration, and operations of the Fire Department, and serve as acting Fire Chief when needed. These positions are responsible for developing and administering departmental programs and processes in alignment with the vision and values set forth by the Fire Chief. They perform highly accountable and complex technical work to facilitate department operations, including short and long-term planning, budget administration, personnel management, emergency services delivery, community risk reduction, and community engagement activities.


  •  Responsible for the overall supervision, administration, leadership, and coordination of the operations and administration divisions, including standards and policies, performance management, employee relations, customer service, prioritizing and assigning work, and all other related activities.
  • Successfully leads and manages personnel with varying backgrounds and experience levels; maintains a positive attitude and work environment; champions a team-centric culture that encourages and embraces new ideas, develops team members, and welcomes diverse perspectives.
  • May be required to plan, direct, and implement policies, operating procedures, and guidelines for Emergency Management, Operations, Logistics/Support Services, Fire Suppression, Fire Prevention, Emergency Medical Services, Community Engagement, etc.
  •  Responsible for the conduct, efficiency, development, and discipline of assigned personnel, monitoring their individual performance, activity reports, and work priorities.
  •  Conveys clear expectations, develops personnel at all levels of the organization, and completes staff performance evaluations.
  •  Ensures behaviors and actions, and those of department personnel, align with the City and departmental mission, vision, and values.
  •  Oversees and ensures employee performance and corrective action if needed, including implementing performance improvement plans, discipline, and other remedial measures.
  • Serves as a technical resource and provides guidance and coaching to other team members.
  •  Visits fire stations to meet with personnel in order to build relationships and trust, discuss current events, resolve issues, and address concerns.
  • Resolves questions, conflicts, and problems pertaining to the Department; assists with internal investigations and responds to community inquiries and concerns.
  •  Revises job descriptions, suggests changes to the organizational structure, employee responsibilities, and compensation.
  •  Oversees recruitment, hiring, employee onboarding and separations, and promotional processes; hires, promotes, demotes, and terminates employees upon consultation with Fire Chief and Human Resources.
  • Participates as a member of or leads cross-functional project teams for the Department and City.  Assists in short-, mid-, and long-term planning; assists in identifying and developing priorities, goals, and objectives for the Department; participates in identifying efficiencies and solving complex public safety issues.
  • Assists with and directs staff meetings to ensure information is distributed to all personnel; meets with supervisory and Department personnel to plan and formulate programs and procedures; reviews and approves reports, plans, and records before submission to the Fire Chief.
  • Prepares memoranda, reports, and metrics for the Fire Chief; researches issues; prepares responses, correspondence, ordinances, fee schedules, and agenda items for presentation to the City Administrator and City Council.
  • May be responsible for developing the Department's monthly and annual reports.
  • Assists the Fire Chief as a liaison to other City departments.
  • May be required to respond to, participate in, and serve as the Incident Commander at various complex emergency incidents to guarantee the safety of personnel and determine appropriate strategies and tactics to ensure life safety, incident stabilization, and property conservation.
  •  May be required to serve as the Emergency Management Coordinator for the City, liaise with the Atlanta-Fulton County Emergency Management Agency (AFCEMA), and/or serve as Incident Commander during Emergency Operations Center (EOC) activations.
  • Responsible for planning, researching, processing, and executing special projects of diverse scope, longer-term time frames, and significant complexity.
  • Performs analyses by utilizing organizational performance measures and data reporting tools to identify trends, opportunities, or other patterns for service delivery.
  •  Attends council meetings, committee meetings, and other job-related meetings with architects, business owners, contractors, council members, developers, engineers, other City departments, and the general public to maintain positive public/business relations.
  • May be on an on-call rotation and responsible for monitoring department activity after hours, providing guidance to shift personnel, responding to incidents in a support or command role, speaking to the media, serving as public information officer, and notifying the rest of the command staff of relevant incidents or issues.
  •  Performs related work as required.


  •  Supervises the Fire Marshal's Office and reviews building/site plans to ensure compliance with applicable codes and fire protection engineering principles and concepts.
  •  Ensures the regular inspection of all existing and new commercial and multi-family occupancies and associated fire protection equipment and systems for compliance with applicable fire and life safety codes and standards.
  • May serve as the Budget Officer and liaison to Finance, Budget Office, and Purchasing.
  •  May be responsible for coordinating the development of the Department's annual budget; reviews departmental purchases and financial transactions; monitors all fund account balances and ensures that expenditures comply with City,state, and federal guidelines; prepares detailed reports to include expenditure analyses and revenue projections and makes recommendations to the Fire Chief.
  •  May serve as the project manager and provide oversite for project teams relating to the planning, design, and construction of capital projects such as fire stations and fire apparatus.
  • Oversees internal Support Services/Logistics to include vehicle and fire station maintenance, construction projects, uniforms, radios, technology, firefighting equipment, personal protective equipment, etc., and associated records and replacement schedules.
  •  Manages contractual services, approves expenditure and appropriation transfers and ensures appropriate purchasing procedures are followed, including sole-source procurement, direct negotiation, emergency procurement, invitations to bid, requests for informal quotes, requests for proposals (RFP), requests for qualifications (RFQ), and the proper surplus and disposal of department assets.
  • Prepares and submits grant proposals and monitors department grant accounts; coordinates with federal and state agencies to ensure that specific requirements are met.


  •  Supervises Professional Standards and Operations personnel, including the on-shift Battalion Chiefs.
  • Maintains a comprehensive training program to encompass all phases and areas of firefighting, Emergency Medical Services (EMS), and special operations that meets Insurance Services Office (ISO) and National Fire Protection Association (NFPA) standards.
  •  Responsible for hiring and promotional processes.
  •  Manages the health and safety of department members as it relates to annual and pre-hire physicals, Family Medical Leave Act (FMLA), worker's compensation, return to work, extended leave, and drug testing.
  •  Ensures the Department complies with state and local EMS and fire certification requirements.
  •  Oversees the day-to-day operations of the suppression division, including the safe, efficient, and effective delivery of emergency services and special events.
  • Oversees specialty teams to include budget, contracts/agreements, and performance.
  •  Responsible for the management of daily staffing and staffing software.
  • Ensures payroll accuracy and that daily staffing records adhere to department policies.
  • Serves as a member of the North Fulton Fire Chiefs' Operations Sub-group.
  • Collaborates with the 911 Communications Center and surrounding departments to ensure effective service delivery.

EMERGENCY RESPONSE STATUS: As a condition of employment, this position will be required to work as directed during an undeclared and/or a declared emergency. The employee is subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the usual work location, and may include duties other than those specified in the official job description.


Education and Experience:

  •  Bachelor's Degree in Fire Services, Emergency Services, Emergency Medical Services, Fire or Public Administration, or another related field.
  • Must be a Certified Firefighter in the State of Georgia or possess an NPQ I or II Certification. (Must obtain State of Georgia Firefighter Certification within six months of hire).
  • State of Georgia or National Registry EMT or Paramedic Certification required. (Must obtain State of Georgia EMT or Paramedic Certification within six months of hire).
  • A minimum of ten years of progressively more responsible experience and five years' experience as a fire officer at Roswell Fire Department or a municipal/county fire department of comparable size and complexity.
  • Blue Card Incident Command Certification within twelve months of employment.
  • Incident Command System (ICS) 100, 200, 300, 400, 700, and 800 within six months of hire.
  • Job performance requirements for Fire Officer IV as outlined in the current National Fire Protection Association (NFPA) 1021 Standard for Fire Officer Professional Qualifications.

(*) If a candidate cannot be identified as having the education and experience outlined, other candidates with an equivalency of significantly higher level of experience or education may be considered

Preferred Qualifications: 

  • Master's Degree in Fire Services, Emergency Services, Emergency Medical Services, Fire or Public Administration, or another related field  Executive Fire Officer Designation (EFO)
  •  Certified Fire Officer Designation (CFO)  Project Management experience
  •  Advanced Emergency Management certifications to serve in the Emergency Operations Center (EOC)  Fire and EMS-related budget experience to include development and oversight
  •  Public Speaking experience to include Council Presentations
  • Three years of progressively more responsible experience as a chief officer at Roswell Fire Department or a municipal/county fire department of comparable size and complexity. Other/Special Requirements:
  • Requires a comprehensive background investigation to include a local, state, and federal criminal history check, financial background, and sex offender registry check.
  • Requires satisfactory results from a high-risk medical evaluation and pre-employment substance abuse testing and is subject to random controlled substance testing.
  • Successfully meet the minimum medical fitness requirements of the NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments.  
  •  Possession of or ability to readily obtain a valid driver's license with the appropriate classification/endorsement to support the operation of fire apparatus within three months of being hired, with a satisfactory Motor Vehicle Reports (MVR).

Knowledge Skills and Abilities:

  • Knowledge of the functions and requirements to plan and administer the Fire Department, including an understanding of the Insurance Services Office (ISO) Fire Suppression Rating Schedule (FSRS), National Fire Protection Association (NFPA) standards, Occupational Safety and Health Administration (OSHA) regulations, the International Fire Code (IFC), and applicable state and federal labor laws.
  •  Ability to provide effective and constructive communication; champions a culture that encourages and embraces new ideas, develops individuals, and welcomes and encourages diverse perspectives.
  • Ability to think critically, strategically, and innovatively.
  •  Ability to maintain a positive attitude, approach the job with enthusiasm and curiosity, and promote a solutions-oriented work culture.
  • Ability to safely command and mitigate various emergency incidents of diverse size and complexity.
  • Knowledge of modern firefighting and rescue techniques, methods, and practices.
  •  Comprehensive knowledge of leadership techniques, principles, and procedures to assign work, schedule, supervise, train, and evaluate the work of assigned staff.
  • Knowledge of human resources and modern business principles, theories, and practices, including laws and regulations, recruitment, and selection.
  •  Ability to handle various human resources issues with tact and diplomacy and in a confidential manner.
  • Knowledge of organizational development, including training principles and practices.
  • Ability to monitor and assess other individuals or the organization's performance to make improvements or take corrective action. Motivates, develops, teaches, and directs people as they work.
  •  Comprehensive knowledge of principles and processes for providing customer services, including setting and meeting service quality standards and evaluating customer satisfaction.
  • Ability to use logic and reasoning to understand, analyze, and evaluate complex situations and research information to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to the problem.
  • Ability to develop and maintains cooperative and professional relationships with employees, managers, and representatives from other departments and organizations.
  • Shares knowledge with staff for mutual and departmental benefit.
  • Ability to establish and implement effective administrative programs and procedures.
  • Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methods. Performs a broad range of supervisory responsibilities.
  •  Ability to communicate complex ideas and proposals effectively so others will understand, including preparing reports, memorandums, letters, agendas, and policies.
  •  Ability to listen and understand information and ideas presented verbally or in writing.
  • Knowledge of basic budgeting principles and practices as well as the administration of grants.  Ability to perform arithmetic, algebraic, and statistical calculations.
  • Ability to monitor important and complex projects concurrently.
  • Ability to employ forecasting techniques, economic and accounting principles, and practices in the analysis and reporting of financial data.
  • Skills in public speaking and the delivery of presentations.
  • Ability to deal effectively with the public in groups and one-to-one.
  • Ability to operate an automobile, personal computer, general office equipment, digital camera, or other equipment as necessary to complete essential functions.
  • Skilled in the use of Microsoft Word, Excel, PowerPoint, e-mail software, and other computer programs.
  •  Ability to apply principles of rational systems; interpret instructions furnished in written, oral, diagrammatic, or schedule form; and exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
  • Ability to exercise judgment, decisiveness, and creativity in situations involving evaluating information against measurable or verifiable criteria.


The work is light work which requires the ability to exert very moderate effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (12-20 pounds). Tasks may involve extended periods at a keyboard or workstation. Tasks also require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.


Work is regularly performed without exposure to adverse environmental conditions. Performance of fire suppression functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, smoke, temperature and noise extremes, hazardous materials, fire, unsafe structures, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, bright/dim lights, toxic agents, animal/wildlife attacks, animal/human bites, explosives, firearms, water hazards, violence, disease, pathogenic substances, or rude/irate customers.

The City has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

The City of Roswell, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state, and federal laws. The City's policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law

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