Listing Summary

Office Manager (Job Number: 230566)

Posting:  Open Until Filled

Salary:  Commensurate with experience

General Description and Classification Standards

Manages and directs the daily operations of an office and performs administrative and clerical functions for an assigned department. Duties and responsibilities include but are not limited to supervising and managing staff; coordinating and directing office activities; ensuring efficient operations; planning expenditures; maintaining budgetary records; and preparing reports.

Supervision Received

Works under very general supervision. May work independently or with other workers with responsibility for the completion of assigned tasks.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Oversees processing of daily paperwork and office work; performs unusually difficult general clerical work and prepares complex reports. Prepares and/or generates routine correspondence, letters, memoranda, forms, reports and other documents via computer and/or typewriter. Attends various meetings, conferences, and training sessions as required. Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments; oversees timely processing. Responds to routine requests for information or assistance from officials, members of the staff, the public or other individuals. Discusses reports, records, documents, etc., and retrieval of information with customers, attorneys, court personnel, victims, etc. Establishes goals for employees on a regular basis, guides and trains subordinates on proper procedures and protocol of the department.

Decision Making

Directs and administers work assignments of subordinate clerical personnel engaged in a specialized function general office work activities within the assigned department; reviews and approves personal leave, sick and vacation.

Leadership Provided

Supervises and evaluates assigned staff, handling all employee concerns, directing work assignments, counseling and disciplining employees when necessary, and completing employee performance appraisals.

Knowledge, Skills & Abilities

This is a partial listing of the necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of records management, administrative and office practices, policies and procedures. Skill in communicating and interacting with subordinates, elected officials, management, employees, members of the general public and any other groups involved in the activities of the City. Ability to administer operations, staff plans and objectives for the expediency and effectiveness of specific duties of the City.

Minimum Qualifications Education and Experience

Associate's degree in secretarial science, business/public administration or related field. 1-3 years of experience in a progressively responsible secretarial, clerical or administrative role and supervisory/management experience required.

Preferred Education & Experience

Bachelor's degree in business/public administration and 3-5 years of office management experience preferred.

Licensures and Certifications

None required.

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job.