Listing Summary

CITY OF RINGGOLD, GEORGIA

JOB DESCRIPTION

FINANCE DEPARTMENT – FINANCE CLERK

JOB TITLE:     Finance Clerk

REPORTS TO:     City Manager

JOB SUMMARY:

This is a full-time position performing duties in the Finance Department under the administration of the City Manager.  This position will perform duties for the following areas:  accounts payable, payroll and accounts receivable reconciliations.

EQUIPMENT AND JOB LOCATION:

This employee must be physically able to operate a variety of office equipment such as:  typewriter, computer, printer, telephone, fax machine, copy machine, automobile.

Work is performed indoors with an occasional short car trip.  All City buildings and vehicles are smoke-free.

Essential Job Functions:

• Accounts Payable Duties:
  • Enter invoices to be paid weekly
  • Maintain AP records and files
  • Print and mail AP checks weekly
  • Process vendor ACH/online payments
  • Yearly vendor 1099’s

• Cash Receipting Duties:

• Balance Bank Deposit to Registers daily
• Take Deposit to Bank daily

• Payroll Duties:
  • Maintain employee leave and payroll records
  • Enter weekly payroll
  • Print payroll checks/direct deposit notices
  • Pay weekly payroll taxes

• Accounts Receivable Duties:
  • Monthly account receivables and deposit reconciliations
  • Alcohol Excise/Hotel -Motel Taxes
  • Track Payments, Create past due invoices
  • Coordinate collections with Code Enforcement Office
  • Special Funds-Coordinate with external groups for financial statements
  • General Ledger duties- Month end bank reconciliation- Month end account reconciliations

Required knowledge, skills, and abilities:

• Must have legal authorization to work within the United States of America
• High School diploma or GED equivalent
• College degree preferred
• Must have advanced computer skills with the ability to learn new software
• Must have exceptional organizational skills
• Must be able to report for work on time and to perform the duties of the job for the entire workday
• Must be able to establish and maintain an effective working relationship with other employees and to effectively communicate with the public
• Must have the ability to use good judgment while performing job related tasks