Budget & Purchasing Manager
Plans, coordinates, prepares, directs, and monitors preparation of the City’s annual operating, capital and performance budgets for the City Manager and City Council review. Implements, plans, and directs a centralized purchasing program for procurement of goods and services for the City of Flowery Branch. Plans and directs a centralized accounts payable program for the disbursement of funds for the City of Flowery Branch.
- Plans, coordinates, prepares, oversees, and monitors preparation of annual operating, capital and performance budgets for the Finance Director, City Manager and City Council review.
- Maintains and monitors capital assets listing for the city in conjunction with department directors to update information quarterly/annually.
- Develops and maintains effective budget, purchasing, and accounts payable policies and procedures for the City and ensures compliance with these policies.
- Conducts budget reviews with department directors, City Council, and public.
- Directs the annual preparation and updating of a five-year capital improvement plan budget.
- Provides quarterly capital projects reporting to the City Council and public.
- Prepares annual budget document based upon the approved financial and performance budget in conjunction with approved Government Finance Officers Association (GFOA) standards for a policy document, financial plan, operations guide, and communications device.
- Monitors and adjusts budget to assure compliance and execution of financial policies. Advises and assists departments/agencies with budget and purchasing issues.
- Coordinates and facilitates any necessary amendment to the approved annual budget. Prepares or reviews project resolutions authorizing changes to budget; prepares quarterly budget amendment resolutions for council action; approves and processes administrative budget amendments as needed.
- Reviews bid specifications and requests for proposals for appropriate contents prior to distribution.
- Reviews purchase requests/bids and makes purchasing recommendations as appropriate.
- Assists with advertisement of purchase requests/bids and bid openings.
- Drafts appropriate language for contract development.
- Issues and approves purchase orders as determined by City policy.
- Makes oral presentations to the City Council and other groups as requested.
- Conducts ad hoc and historical trend analysis to assist City officials in making budget related policy decisions.
- Reviews payment requests, invoices, and other disbursement documents in coordination with purchasing function to ensure compliance with City policies.
- Assists Finance Director with annual audit processes and procedures.
- Performs other related duties as required.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of governmental fund accounting principles and practices.
- Knowledge of state laws and city ordinances, policies and procedures regulating budgeting, purchasing, and accounts payable.
- Knowledge of Government Finance Officers Association (GFOA) budgeting best practices and guidelines.
- Knowledge of personal computer applications, Microsoft products preferred for word-processing, spreadsheets, and databases.
- Knowledge of municipal service delivery and Georgia municipal revenue sources.
- Knowledge of applicable mathematical computations and financial analysis.
- Ability to compile budget and purchase data into report form and digital form.
- Ability to communicate clearly and effectively, both orally and in writing.
- Ability to present complex data in a clear and meaningful manner.
- Ability to coordinate and complete work in a timely fashion.
- Ability to manage projects and meet objectives independently or as a project team leader once objectives are developed.
- This class specification should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.
The Finance Director assigns work in terms of department goals and objectives. The work is reviewed through conferences, reports, and observation of department activities.
Guidelines include Local Government Uniform Chart of Accounts and Reporting Act, City of Flowery Branch Employee Handbook, IRS Publication 15 – Circular E Employer’s Tax Guide, Purchasing Policy and Procedures, Governmental Accounting Standards Board (GASB), Government Finance Officers Association (GFOA) Policies and Procedures Best Practices, Municipal Code, and city ordinances. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.
COMPLEXITY/SCOPE OF WORK
- The work consists of varied financial management and administrative duties. Unpredictability of daily issues and strict deadlines contribute to the complexity of the position.
- The purpose of this position is to oversee the city’s budget and work directly with the Finance Director. Success in this position helps ensure that the city continues to meet budgetary and operational goals in an efficient and effective manner.
- Contacts are typically with the City Manager, Department Heads, co-workers, city employees, utility customers, elected officials, the police department, auditor, salesperson, and the public.
- Contacts are typically to provide services; to give or exchange information; and to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
- The work is typically performed in an office, library, or computer room.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
Supervision of the Accounts Payable Technician.
- Bachelor's Degree in Public Administration, Accounting, Business Administration or related field from an accredited college or university.
- 3 years of progressive governmental experience.
- Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
- Knowledge of ClearGov software a plus
- Knowledge of Tyler ERP systems a plus
- Grade 20; Exempt position
- Starting Salary: $68,473
- City paid employee Health, Dental, Vision & Life Insurance.
- City paid Pension
- City paid employee Long Term Disability
- 10 paid holidays
- 1 paid birthday holiday
- 1 paid floating holiday
- Vacation Accrual
- Sick leave Accrual
- Bereavement Leave
- Civil Leave
- Optional 457b plan
Job application and Resume should be sent to Matthew Hamby, email@example.com.