Listing Summary
JOB SUMMARY:
Performs complex accounting functions in the maintenance and review of financial records. Prepares automated and manual financial and statistical reports to assure proper accounting and reporting of all financial transactions. Provide real-time cash and investment management. Direct maintenance of County’s general, revenue and expenditure ledgers.
ESSENTIAL FUNCTIONS RESPONSIBILITIES:
- Closes and balances cash disbursements and receipts journals; posts receipts and balances complex financial accounts manually and via computer; maintains departmental accounting files and records; prepares and posts various financial transactions such as invoices, receipts and adjusting entries to ledgers and journals; prepares trial balances, balance sheets, revenue and expense statements, and other accounting reports; assists in setting up books and accounting procedures.
- Prepares various statistical reports; verifies various accounting tables, indices, and reports.
- Prepare monthly financial reporting for Board of Commissioners.
- Records journal entries for Financial Services Department.
- Reviews and reconciles procurement card purchases on a monthly basis. Conduct quarterly audits of procurement card purchases.
- Assists with the maintenance of the County’s fixed assets schedules in Asset Keeper; including additions, disposals, transfers, etc., that occur on a monthly basis.
- Assists with the maintenance of Hall County’s Fixed Asset program for county vehicles. Obtains tags for all County vehicles. Maintains a file for all new inventory as well as surplus inventory.
- Conduct field audits of fixed asset inventory to insure the County’s assets listings are accurate and up to date.
- Record depreciation expense for business-type activities to appropriately state financial position on a monthly, quarterly, and annual basis.
- Continually evaluate the County’s fixed asset position and practices to insure efficient and effective management of fiscal policy.
- Conduct monthly, quarterly, and annual financial analysis of capital expenditures compared to each fund/departments annual budget.
- Prepare year-end closing procedures and reconciliations for capital assets; including, providing accurate schedules and supporting documentation for the annual audit.
- Work with independent audit staff to accurately state capital asset position at year end.
- Responsible for long-term debt accounting; including, quarterly reconciliations for all principal and interest payments throughout County to long-term debt schedule. Maintain all recordkeeping associated with debt, including official closing statements and amortization schedules.
- Work with independent audit staff to accurately state long-term debt position at year end.
- Set up new vendors in Finance Plus accounting software, maintain all vendor files, prepare and process 1099’s on an annual basis.
- Coordinate special projects as assigned
- Regular and predictable attendance is required.
- Performs other related duties as required.
MATERIALS AND EQUIPMENT USED:
- Personal Computer
- Check Writer
- Calculator
- Word Processor
- Copier
- Various Software Packages
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
- Bachelor's Degree in Public Administration, Accounting, Finance, Business Administration or related field from an accredited college or university.
- Three (3) years accounting/bookkeeping experience; government/fund accounting experience is preferred.
- Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Licenses and Certifications:
None.
Knowledge, Skills, and Abilities:
- Knowledge of accounting principles, practices, methods, and procedures.
- Knowledge of departmental accounting systems and procedures.
- Knowledge of modern office practices, procedures and equipment including computers and spreadsheet applications, Microsoft Office Suite preferred.
- Skill in performing complex mathematical calculations or financial analysis.
- Ability to give directions and gain compliance from subordinates.
- Ability to apply accounting principles to the maintenance of standard fiscal and accounting records.
- Ability to communicate clearly and effectively, both orally and in writing.
ADA Minimum Qualifications:
Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.
Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.
Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.
Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.
Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.
This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.