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The purpose of this classification is to perform managerial work functions associated with directing Human Resources Management activities, including, but not limited to, recruitment and selection, compensation and benefits administration, organization and employee excellence, risk management, performance management, and employee career development and training.
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Directs, coordinates, and monitors the City’s Human Resources activities, including recruitment/placement, compensation and benefits administration, risk management, organization and employee excellence, to include employee career development and training; organizes and prioritizes department workload; monitors status of work in progress; inspects completed work.
Responsible for decision making, recommending, and initiating all departmental personnel actions; makes decisions in the areas of hiring, promotions, demotions, terminations, and interdepartmental transfers; makes decisions on disciplinary and grievance actions.
Ensures departments compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations.
Responds to questions, complaints, and requests for information on matters pertaining to Human Resources related decisions, problems, programs, policies, procedures, forms, and related issues.
Assists and advises the City Manager, Assistant City Managers,, and department/division managers in Human Resource matters such as recruitment, employment, risk management, disciplinary actions, staffing, training/development, and legal issues; assists with problem resolution; provides information, advice, guidance and technical expertise.
Responds to charges of discrimination, allegations of sexual harassment, and charges of unfair treatment or employment practices; researches cases and prepares/submits appropriate documentation; responds to requests for information under the Georgia Open Records Act as required by GA law.
Develops and implements departmental budget; assists in developing city budgets for salaries/wages, benefits, insurances, training, legal fees, and other personnel-related areas; monitors expenditures and calculate Risk Allocation Funding for all departments.
Develops and recommends Human Resources related policies and procedures, including counseling and disciplinary procedures; establishes and/or approves city-wide training programs.
Processes a variety of documentation associated with departmental operations, per established procedures and within designated timeframes; receives and reviews various documentation, including Disciplinary letters, EEO4, EEOP, budget reports, FMLA requests surveys, ACM/CM Tasking documents; reviews, completes, processes, forwards or retains as appropriate; prepares Performance Appraisals, Salary Surveys, HR Strategic Plans; compiles data for further processing or for use in preparation of department reports.
Compiles and/or monitors various administrative an/or statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes trends; prepares or generates reports; maintains records; oversees maintenance of departmental files and records.
Operates a computer to enter, retrieve, review or modify data utilizing Microsoft Word, Enterprise Resource Planning software, Microsoft Publisher, Excel, Access, word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Communicates with City Manager, Mayor and Board of City Commission (if appropriate), city officials, employees, city departments, insurance carriers, third-party administrators, court officials, outside agencies, consultants, the public, and other individuals to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Attends hearings, disciplinary sessions, and meetings for City of Albany; serves on committees as needed; makes speeches or presentations; provides information to the media.
Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies and procedures; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions.
Implements and enforces loss control and safety measures to minimize liabilities and job-related injuries; budgets, implements and manages special programs designed to eliminate or reduce risk factors in the City, i.e. Incentive Program.
May be required to work after normal business hours, weekends, and holidays in the event of natural disasters, water overflows, sewer back-up, power outages, disruption of utility services and severe weather and heavy rainfall. Participates in Emergency Operation Center operations when activated.
Reviews all property/liability insurance claims prior to submission to Broker.
Oversees internal claims audits for self-insured Risk Fund; set reserves for outstanding future liabilities.
Reviews all contracts from outside agencies and vendors to ensure proper insurance endorsements/amounts are in compliance with City policy. Work with outside Agents/Brokers and City Attorney to assist with insurance requirements/limits.
Researches and prepares materials and evidence for City Attorney on third party claims; testifies in hearings and court as needed; assists the Third-Party Administrator and attorneys with settlement/mediation of claims.
Maintains and updates computerized data/information on accidents and injuries, property damage, insurance claims, and risk management trends.
Directs all issues related to insured real estate owned by the City of Albany; inspects city facilities and property to identify potential safety hazards; makes recommendations for changes to buildings and operations to reduce the City’s risk exposure; makes recommendations regarding crime prevention techniques to reduce City property exposure to burglary.
Analyzes accident and injury incident trends and loss exposures in city operations; recommends corrective action to City Manager and Department Heads.
Directs the City of Albany’s Workers’ Compensation program including the Return-to- Work program; consults with third party administrator, physicians and other medical providers as required. Participates in negotiations with employees, third party claimants for associated claims against the City; consults with City Manager, City Attorney, City Commissioners, and other officials as needed.
Implements and enforces safety programs; identifies safety training needs in city departments; provides education and training to employees as needed, including making bi-weekly presentation to new employees; arranges for scheduling of instructors for classes; monitors and evaluates classes; manages Defensive Driving Program; teaches safety training and loss control classes.
Oversees City’s Accident Review Board, schedules meetings, prepares reports/correspondence, and advises/makes recommendations for discipline.
Advises/makes recommendations and apprises the City Manager, Mayor, Board of City Commissioners, and Department/Division Heads on all matters related to Risk Management or as called upon.
Maintains confidentiality and professional integrity with all issues.
Operate motor vehicle in the performance of duties.
Perform other related duties as required or needed.
Education and/or Experience
Bachelor’s degree in Human Resources Management, Business Administration, Management, Public Administration, or closely related field required; Master’s degree preferred; additionally, five (5) or more years progressively responsible experience and/or training that includes human resources management in a large organization required with experience in the public sector preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.. Required to possess and maintain a valid Georgia Driver’s License.
Certificates, Licenses, Registrations
State Issued Driver’s License
Human Resources Certification Desired
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.