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ACCOUNTING TECHNICIAN - FINANCE
PURPOSE OF CLASSIFICATION
Performs technical work in support of assigned accounting programs or financial function. Duties include receiving accounting documents; entering data into automated financial systems, verifying data and processing transactions. Positions in this class perform routine account reconciliation and identify needed corrective actions to resolve discrepancies; answer accounting questions; and maintain accounting documents and records.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Receives and processes accounting documents for assigned financial/accounting programs.
Reviews documents for completeness and accuracy; pair documents to related information such as matching purchase orders to invoices and/or matching payments to account files/billings, etc.; codes information to ensure accurate processing, and that appropriate department/program is credited or debited.
Calculates, posts, and/or enters data into the financial management system; reviews preliminary reports; verifies data entry’s accuracy; identifies and initiates needed corrective actions; and submits transactions for system processing.
Reconciles and/or balances assigned accounts; prepares journal entries; and prepares and/or files a variety of records, form, and materials which document and support accounting transactions and program activities.
Runs daily reports; copies and/or distributes reports; establishes and maintains both automated and manual accounting records and files; and performs record retention tasks as dictated by County policy.
Assists supervisor with budget related activities by reviewing weekly financial reports, providing information on past budgets and expenditures, and obtaining information for use in preparing budget proposals. Retrieves and reports information on current fund balances and expenditures.
Prepares, reviews, and processes purchasing documents. Maintains assigned inventory; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming shipments; reviews and codes invoices and forwards for payment. Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned accounting functions; serves as liaison between supervisors, vendors, and other departments in regards to purchasing policies and activities. Explains policies and procedures. Assists with the supervision of part time clerical staff.
Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data.
Performs other related duties as required.
High School Diploma or GED; supplemented by one (1) year of experience performing technical and/or fiscal control work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.