Listing Summary

Job Summary/objective:

Under general supervision of the Assistant Finance Director, the Accountant/Purchasing position performs a variety of complex and specialized duties in professional accounting and procurement to support Citywide operations.

 

Supervisory Responsibilities:

None.

 

Essential Function and Duties/Responsibilities:

• Maintains current knowledge of City of Tucker Ordinances, federal, state, and local laws related to purchasing, and policies and procedures of the Finance Department.
• Collaborates with Departments to develop procurement packages based on needs and requirements for goods and/or services.
• Responsible for the competitive bidding process; prepares and issues solicitation documents and advertises as required.
• Reviews contracts and procurement agreements and seeks approval for any deviation from City Attorney approved contracts.
• Receives and evaluates proposals and bids.
• Assists Departments with awards and recommendations of awards to the legislative body by preparing bid tabulations and facilitating City Council agenda items.
• Ensure bid packages are complete with fully executed documents before issuing the Notice to Proceed.
• Maintains performance and payment bonds on active projects and releases bonds as needed.
• Maintains active contracts and facilitates approvals for multi-year agreements during the budget process (includes leased equipment contracts).
• Creates and updates Project numbers for Capital and SPLOST projects.
• Creates and updates vendor files including verification of federal ID numbers, Certificate of Insurance, E-Verify, and ACH documents.
• Performs day to day operational tasks such as initiating or approving purchase orders, processing change orders, liquidation of completed purchase orders and other required duties regarding purchasing.
• Monitors Invoice email and keys capital project invoices, keeping track of retainage. Assists with non-capital invoices.
• Contributes to prepaid expenditure log so journal entries are done when appropriate.
• Assists with E-Verify annual reporting requirements.
• Keeps log of SPLOST revenues and drafts annual SPLOST ad.
• Assists with Fixed Asset entry and updates liability coverage when needed.
• Facilitates disposal of material and equipment declared to be surplus or obsolete.
• Completes requisite 1099s annually for approval of Assistant Finance Director.
• Updates purchasing procedures and keeps current list of employees with purchasing authority.
• Assists with annual financial audit.
• Provides backup to Business and Alcohol License Technician as needed.
• Purchases supplies when requested. 
• Performs other related duties as assigned.

Knowledge, Skills, Abilities:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and make decisions in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers. 
• Excellent organizational skills and attention to detail.

 

Education, Credentials, Experience:

• Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or a closely related field is required. Master’s degree preferred.
• Two years of related experience.
• Preference will be given to individuals with local government accounting experience.
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for the job.
• Level I or Level II will be determined by education and experience.