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Qualified applicants MUST apply via our website by downloading an application packet at cityofcovington.org or may apply in person at the City of Covington, 2194 Emory Street, Covington, Georgia 30014. This position will remain open until 4:00 PM on Tuesday, September 26, 2023. The City of Covington is an Equal Opportunity Employer.
This position provides management of the Downtown Covington Area to include administrative, coordination of select projects, special events, fundraising initiatives, volunteer management activities, grant writing and other responsibilities deemed appropriate. The position is responsible for creating a festive, welcoming atmosphere to Downtown Covington. This position also involves regular contact with volunteers, downtown property and business owners, community organizations and businesses and the general public. Downtown Covington is the district as defined by the Downtown Development Authority.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Plans and coordinates all Downtown Covington events through the year. Tasks include: development and marketing of calendar of events, purchase of event supplies, decoration, event setup / event take down, etc.
• Plans, coordinates and promotes all City sponsored concerts on the Square and at Legion Field
• Creates promotional opportunities for Downtown merchants
• Develops and maintains relationships with Downtown merchants and acts as liaison between the City and the businesses
• Manages Special Event Permit paperwork for all special events in the Downtown Entertainment District and coordinates event needs with appropriate departments
• Meets and coordinates with outside entities regarding events and provides oversight and guidance to volunteers and vendors during City events.
• Coordinates the marketing of Downtown Covington district events to include – developing announcements, informational bulletins, press releases, event calendar, website, social media and all other appropriate news media communications, Georgia Tourism Communications, etc.
• Design, composes and maintains social media posts and accounts, department’s website, informational and promotional materials, flyers, and other communication outlets.
• Coordinate the activity of Downtown related committees, ensuring communication with community partners such as the County, Chamber and downtown related boards.
• Manage all administrative aspects of the program, including purchasing, record keeping, budget development and some bookkeeping; preparing all applicable reports, assisting with the preparation of reports to funding agencies; and supervising temporary employees, volunteers and consultants when appropriate.
• Assist in developing strategies for economic development.
• Coordinate the volunteer base, including review of volunteer applications and provide recommendations to department Manager.
• Coordinates the rental of City properties; secures/reserves facilities used for special events
• Assists in scheduling, coordinating and promoting new business ground breakings within the City.
• Provides clerical work in support, such as; Post-event evaluations; printing all event materials; etc. Provides written report updates on program activities, as well as current social media analytics, events, and program updates. Maintains all Program records, including but not limited to: Monthly Reporting, Annual Report, etc.
• Develop and conduct ongoing public awareness and education programs designed to enhance appreciation of the district’s assets and to foster an understanding of the program's goals and objectives through speaking engagements, media interviews and appearances, keeping the program highly visible in the community.
• Occasional presentations at City Council meetings regarding City events, such tasks include: writing supporting memorandum for agenda cover sheet, development of PowerPoint presentations and verbal presentations to Council and the community.
• Works with local organizations, community outreaches, colleges, local school and other organizations to promote program events, functions and to facilitate partnerships.
• Encourages a cooperative climate between downtown interests and public officials; addressing any public improvements in the downtown area.
• Assists in the preparation of the Program budget
EDUCATION AND/OR EXPERIENCE
(A) Bachelor’s degree in business administration, marketing, public administration, planning or a field related to downtown development;
(B) Supplemented by five (5) years of experience with concentration in event management or economic development,
(C) Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
• Skill in the operation of a personal computer using, MS-Word, Excel, Outlook and other software.
• Ability to understand and follow complex verbal and written instructions.
• Skill in establishing and maintaining effective working relationships with elected officials, co-workers, City employees, the general public, business and community leaders
• Ability to plan work so as to accomplish timely and accurate results and to initiate routine actions without prior instruction.
• Ability to successfully interact and respond to common inquiries or complaints from customers or members of the business community.
• Ability to write articles for publication that conform to prescribed style and format.
• Ability to effectively present information to management, staff or customers.
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
TOOLS AND EQUIPMENT USED
• Computer, camera, copier, minimal video equipment, and any other office machinery.
Must possess and maintain a valid state driver’s license with an acceptable driving history.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is frequently required to stand, walk, climb, balance, stoop, kneel, crouch, or crawl, talk and hear.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is generally quiet.
The City of Covington is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.